ࡱ> Q WNbjbj++ AIoeIoe#F3 83,Hfy(>Xl 5H7H7H7H7H7H7H$pK&N~[Hx"xx[HWpH&&&xv5H&x5H&&@1BpMA!HH0HeANN01BN1B&xxx[H[Hl"fxxxHxxxxNxxxxxxxxx : OFFICE MEMORANDUM  ADVANCE \d2School of Law Enforcement and Justice Administration College of Education and Human Services ϲʷ¼ To: Summer / Fall 2024 Interns Date: January 16 and 17, 2024 From: LEJA Internship Coordinator Potential summer / fall 2024 Interns: Welcome to the LEJA Internship Program. I sincerely hope you find your experience educational and professionally rewarding. Please take note of the following information that was covered during the internship meetings, January 16 and 17, 2024. These were the primary internship meetings for summer / fall 2024 internships and there was a great deal of information covered. You are also responsible for all information contained in the internship book,  HYPERLINK "http://www.wiu.edu/leja" www.wiu.edu/leja (current students internship book and forms) and outlined in my memorandums. (LEJA Internships in search bar) ( Remember, I require all my students to use their ϲʷ¼ e-mail address when communicating with me via e-mail. I will only reply to my students ϲʷ¼ e-mail address. All LEJA internship emails will be sent from the following address:  HYPERLINK "mailto:leja-internship@wiu.edu" leja-internship@wiu.edu or my personal ϲʷ¼ email. That is the addresses you must utilize during your internship. This will also be the e-mail address I use to send weekly report confirmations and reminders. If you send me an e-mail make sure you type your name and identify yourself within the Subject line (i.e., John Smith Su 22). Again, I require that you use your ϲʷ¼ e-mail address throughout the internship experience, which starts now. Make sure you keep your ϲʷ¼ e-mail account active, delete and purge old messages. ( As mentioned, I will place a weekly appointment sheet outside outside Stipes 403 J, Monday or Tuesday until the end of the semester. Hopefully, by then I will have had an opportunity to meet with each of my potential summer / fall 2024 interns at least one time. After March 24th (possibly even before), I will see students on a first come first serve basis also (if this gets too hectic, I will go back to appointments only). If you have difficulties getting an appointment (conflicts with my schedule) contact me and I will see if anything else can be arranged. I am usually available for meetings from 8:30 a.m. through 11:30 a.m. and 1:00 p.m. through 3:00 p.m. Monday through Friday. Please keep in mind that I currently have students completing spring internships and will have more than 200 students applying for summer / fall 2024 internships. I will do my best to keep you on schedule; however, I need your cooperation too. ( Be certain to sign-up for an appointment ASAP. Ideally, you will have an idea of where you wish to complete an internship and possibly made some contacts. However, it is not necessary that you know where you want to go on an internship in order to complete your paperwork and turn it in. You may leave the agency choice section of Form V blank as well as your GPAs (submit one signed copy of Form V). I will assist you with the agency selection process. Also, you need to provide me with three properly completed, signed, copies of Form VI and VII, and one copy of Form VIII (leave Form VIII, Name of Agency, blank), and three resumes . All forms are to be typed and must contain original signatures on all copies. Download the internship forms at  HYPERLINK "http://www.wiu.edu/leja" www.wiu.edu/leja, current students, internship book and forms. Read the Introduction to the Internship Materials and Instructions file first as that file also contains the instructions for completing the internship forms. You will be on your own to obtain 4 passport port size photos to put on your applications and file. These should be professional pictures, color, from the waist up, so dress appropriately. The photos will be turned in to me when you turn in your required documents. ϲʷ¼ audio visual (Memorial Hall 401) will be able to take the photos for you (COST $10, four color photographs;one high resolution digital image and (4) printed 2"x2" copies). ϲʷ¼ Audio Visualwill be providing this service on Mondays and Tuesdays this semester by appointment only. Appointmentscan be scheduled online at the link on our webpage. ( Remember to telephone or e-mail me if you are not able to make your scheduled appointment. Call and cancel your appointment ahead of time so another individual can utilize that time. If I am unable to make your scheduled appointment, I will do what I can to reschedule your appointment ASAP. Remember I also have other professional commitments that may take me out of my office at other times. Therefore, you may see certain appointment times blocked off of my appointment sheets. I will do my best to maintain as many appointment times as possible. Do not call my office to schedule an appointment on the sign-up sheet posted outside my door. You will need to make that appointment in person (printing your name and phone number on the appointment sheet; rare instances you can email me). ( Have your typed completed paperwork (Forms V, VI, VII, & VIII, resume, typed, signed, at least three copies of Forms VI and VII, and one copy of Forms V and VIII, and four color photographs) with you anytime you are in Stipes Hall (if you had your photograph taken the night of the internship meetings I will have them in my office and they will be retrieved during your scheduled appointment). ). If you still need photos, they can be taken at Memorial Hall 401 on campus. During your free time, stop by my office and if I am running ahead of schedule, or had a cancellation, and you have your paperwork properly completed, I may be able to fit you into my schedule. You never know, I may be able to process your paperwork and have you proceed to the next step earlier than you anticipated. The spring semester will go very fast, spring break will be here before you realize it. Work hard, stay informed, keep out of trouble, and turn in your paperwork ASAP (required prior to April 11, 2024). ( The Fall Career Day is in September, 2024 from 10:00 a.m. through 2:00 p.m., open during the noon hour, University Union Grand Ballroom. A complete list can be found on our webpage, LEJA career day in the search bar. You should plan on attending this event. ( Remember, you can find other LEJA related information on the LEJA web site,  HYPERLINK "http://www.wiu.edu/leja" www.wiu.edu/leja, and on the bulletin boards inside and outside my office, Stipes 403J and outside Stipes 403 (main LEJA office). So, stay informed, take a look. Do not remove any items from my bulletin boards unless there are multiple copies (do not remove the last copy, ask me for one). If you receive an e-mail from my office, read it. ( Remember to take care of all your University concerns prior to leaving campus. Sometime prior to leaving campus, visit Sherman Hall to take care of any financial affairs, and Beu Health Center regarding any health insurance concerns; paperwork or forms you might need if you visit a health facility while away from campus (make sure your health/medical insurance is up-to-date and maintained). Also, visit Seal Hall to cancel your housing contract (notification of internship intentions will be sent from my office; however, it is your responsibility to cancel your housing contract). Please remember that during your internship it is often easier for you to contact me by phone or e-mail than it is for me to contact you. Many interns will be working a variety of hours throughout their internships. If you have a question or concern regarding your internship, please contact me by telephone (217) 228-1656 cell, or e-mail me at  HYPERLINK "mailto:ge-schwartz@wiu.edu" ge-schwartz@wiu.edu or  HYPERLINK "mailto:leja-internship@wiu.edu" leja-internship@wiu.edu, indicating in the subject/reference line your name and Summer or Fall 2024 Intern. Please leave a message on my voice mail if I am not available when you call. If I need to return your call, please inform me of a convenient time, location, and phone number where I can reach you (or whether you will call me back later). During your internship, you are welcome to contact me anytime if an emergency exists. ( Again, I am here for your benefit. I will assist you in any way that I can. However, you must keep me informed, and do not be embarrassed to ask questions. All our conversations are confidential. Your future career will be greatly impacted by your internship experience, take it seriously and do your best. Use common sense and discretion in all your experiences and encounters both on and off your internship. ( Interns will receive numerous e-mails from me throughout the internship experience. A detailed email message will be sent to interns throughout the process. These emails will provide reminders of the internship requirements. You must make sure that I have your current and correct contact information; including your ϲʷ¼ e-mail address (include this information on every weekly report). Remember, I require my students to use their ϲʷ¼ e-mail address, so make sure your e-mail account is always ready to accept my messages. Also, you will receive e-mail confirmations from me after I receive any required paperwork from you. Therefore, you will always know which weekly reports I have received from you and/or other required paperwork (i.e., evaluations, final paper). ( Remember to keep me up-to-date (and your agency coordinator) on your personal information, i.e., address, phone number. It will set a poor impression if I or your potential internship agency coordinator attempt to contact you only to find your address or phone number is no longer current. Also, you may wish to edit your answering machine message to project a professional image. Agency personnel are very attentive. Be careful what you post on social media! ( You should have a resume completed and ready for distribution now (include it with your Form VI). It does not need to be printed on any special paper. Utilize the services provided by the Career Development Center, Memorial Hall 125, for assistance in constructing a professional cover letter and resume,  HYPERLINK "http://www.wiu.edu/student_services/career_development_center/" http://www.wiu.edu/student_services/career_development_center/. You should also consider making a personal list that identifies the professors you had for your courses (those that you had more than once, so if an investigator wants to check on class performance, background check, they will know which faculty to contact, or you could include that information after each course listed on Form VI). ( All the forms and internship information policies and procedures you will need for your internship are available through the LEJA web site,  HYPERLINK "http://www.wiu.edu/leja" www.wiu.edu/leja (current students, internship book and forms) and, if necessary, an e-mail request to me. The information is in Microsoft Word and was formatted using a HP LaserJet printer (there may be slight variations with other printers). You will need to save these files to your hard drive or a disk. Please read the file titled An Introduction to the Internship Materials and Instructions, for instructions, comments, concerning the completion of the internship forms. Open the necessary file (i.e., Form VI), after you have downloaded it, and save it under a different file name (this will allow you to have a clean copy of the form in case something gets messed up). Then type the requested information on the Form (e.g., Forms V, VI, and VII, leave Form VIII blank), accurately and completely (click on the line and a text box will open). Information on the forms must be typed. The completed Forms should appear as they did when you opened the file only with your information typed in; Form VI should be two pages (signature line/date stays with personal information). Print one copy of Forms V and VIII and three copies of Forms VI and VII. Sign all Forms. Form VI may be printed front to back (standard procedure in the labs). Remember to sign-up for an appointment on the appointment sheet located on the wall by my office door, Stipes 403 J (when posted, note appointment dates as they will be for the following week), and be prepared to turn in all required forms; I should already have your pictures from the internship meetings during your appointment (if you have a color printer you could embed/insert your student ID picture from STARs in the photo box top right corner of Form VI). These forms are the first impression that an agency representative may have of you. Be certain that they are accurate, neat, and presentable. This will also identify your basic word processing skills. Take pride in your work. You will submit your weekly reports based on your weekly schedule not mine (you may be working 10 or 12 hour shifts and have different days off). Maintain a positive attitude. Do not be a know-it-all. Respect others, be enthusiastic. Be on time and stay late. Use common sense. Keep your AC informed, ask for her/his permission on all internship matters (schedule changes, missed times, signature for reports, etc.). Detailed activity reports will help you have a good grasp of what was going on around you. Reports must be professional, not only look good but well presented and expressed. ACs will take notice. Finally, I hope your Spring semester progresses satisfactory. Remember to keep me informed about anything related to your internship requirements. Turn your paperwork in early. Remember, you do not need to know where you want to complete your internship in order to fill out the required paperwork (agency selection/choice on Form IV can be left blank). Fill it out, turn it in, and we can discuss your individual situation (i.e., what you are thinking about doing, where you may want to consider doing your internship, etc.). There is no reason to wait until the last minute to submit your internship application forms, even if you have already personally made arrangements with your internship agency. I sincerely hope you find your internship educational and professionally rewarding, and that you enjoy the entire experience. You will receive e-mail messages from me through the LEJA Internship address,  HYPERLINK "mailto:leja-internship@wiu.edu" leja-internship@wiu.edu. The LEJA internship address is used to send out verifications that internship materials have been received (i.e., weekly reports). You should send all internship related messages to the  HYPERLINK "mailto:leja-internship@wiu.edu" leja-internship@wiu.edu or ge-schwartz@wiu.edu address, but as indicated before, please identify yourself in the subject line (i.e., your name Summer / Fall 2024 intern). If convenient for your AC, your weekly reports may be sent via email (i.e., To: AC and Cc:  HYPERLINK "mailto:leja-internship@wiu.edu" leja-internship@wiu.edu, I would Reply All report received). Forms IX and X should also be sent through e-mail (I will remind you of this in future correspondences). Again, Agency Coordinators are allowed to fax, e-mail, or correspond with me through any means convenient for them. They may also e-mail me your weekly report if they prefer or instruct you to do so. You would e-mail your activity report to your AC and s/he would forward it to me through their professional e-mail address (the professional e-mail addresses act as a signature for that document), or if instructed you could e-mail it To: Your AC and Cc: leja-internship@wiu.edu, I would reply all that the report was received. Best wishes and stop by soon. Have a GREAT SPRING SEMESTER! LEJA Internship Coordinator Office Phone: 309/298-1439 ϲʷ¼ LEJA Office Fax: 309/298-2516 One University Circle E-Mail:  HYPERLINK "mailto:leja-internship@wiu.edu" leja-internship@wiu.edu Macomb, IL 61455-1390 LEJA FALL CAREER FAIR 2024  HYPERLINK "http://www.wiu.edu/leja" www.wiu.edu/leja September 2024  HYPERLINK "http://www.wiu.edu" www.wiu.edu University Union Grand Ballroom  HYPERLINK "http://www.careers.wiu.edu" www.careers.wiu.edu 10:00 a.m. through 2:00 p.m. Student Insurance:  HYPERLINK "http://www.student.services.wiu.edu/beu/insurance.asp" http://www.student.services.wiu.edu/beu/insurance.asp, Effective Dates: Spring Semester: 02/01/24 (12:01 a.m.) to 07/31/24 (midnight); Fall Semester: 08/01/24 (12:01 a.m.) to 1/31/24 (midnight) **ϲʷ¼ Writing Center is there for your benefit: "The University Writing Center is available to assist you with general and specific questions on writing assigned in any discipline and at any academic level. The one-on-one assistance available at the Writing Center is valuable for generating ideas, talking about global-level issues such as organization, and even working through grammatical problems. The University Writing Center is located in various locations including the Malpass Library 3rd Floor and Simpkins Hall 25. Call for an appointment ( HYPERLINK "callto:+1298-2815" 298-2815) and be sure to bring a copy of your assignment." For further information about the University Writing Center, please see our newly revised website at  HYPERLINK "http://www.wiu.edu/uwc" \t "_blank" www.wiu.edu/uwc. Students with disabilities: In accordance with University values and disability law, students with disabilities may request academic accommodations where there are aspects of a course that result in barriers to inclusion or accurate assessment of achievement. To file an official request for disability-related accommodations, please contact the Disability Resource Center at  HYPERLINK "callto:309-298-2512" 309-298-2512, disability@wiu.edu or in 143 Memorial Hall. Please notify the instructor as soon as possible to ensure that this course is accessible to you in a timely manner.     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