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Regular Meeting of the FACULTY SENATE
Tuesday, 24 January 2006
4:00 p.m.
Capitol Rooms - University Union
A C T I O N M I N U T E S
MEMBERS PRESENT: Mr. Adkins, Ms. Allen, Mr. Bennett, Mr. Clontz, Mr. DeVolder, Mr. Erdmann, Ms. Jelatis, Ms. Livingston-Webber, Ms. McCain, Mr. Meegan, Ms. Meloy, Mr. Miczo, Mr. Ness, Mr. Orwig, Mr. Rabchuk, Mr. Rock, Ms. Shouse, Ms. Sonnek, Mr. Thompson, Ms. Wolf
Provost Joseph Rallo, Ex-officio, and Parliamentarian Dale Hample
MEMBERS ABSENT: Mr. Hall
GUESTS: Pat Anderson, Karen Ault, Barb Baily, Lori Baker-Sperry, Don Bytner, Judi Dallinger, Fetene Gebrewold, Fran Hainline, Greg Hall, Diane Hamilton-Hancock, Ken Hawkinson, Mike Jackson, Iraj Kalantari, Paul Kreider, Maureen Marx, Ken Mietus, Nancy Parsons, Renee Polubinsky, Stephen Reinhart, Miriam Satern, Bonnie Smith-Skripps, Lance Ternasky, Bruce Walters
I. Consideration of Minutes
6 December 2005
Chairperson Rock announced a correction to the minutes: during the Report on Gateways, page 5 of the December 6 minutes, the fourth sentence should read, The department felt that requesting a 2.0 GPA for admission to their program was reasonable since some departments have gateways up to 2.75 and this would help control the large number of poorly performing students transferring into their major.
APPROVED AS CORRECTED
II. Announcements
A. Approvals from the President and Provost
1. Approvals from the President
a. Policy on Faculty Responsibilities
b. Policy on Field Trips
c. Policy on Grades and Class Attendance
2. Approvals from the Provost
a. Request for Change in Major
i. Musical Theatre
B. Provosts Report
Provost Rallo told senators that with the release of state dollars for the Quad Cities Riverfront Campus, the University will move toward obtaining architectural renderings and will submit those for faculty and staff input at some point. He stated that three companies will be making presentations on campus master planning on February 21; Provost Rallo explained that the intent is to choose a design that will take ϲʷ¼ forward for the next 20 years, primarily in regards to external spaces.
The Provost has been working with McDonough District and Graham Hospitals and with Spoon River College on development of a possible nursing program for Western. He is moving forward to obtain a consultant for a feasibility study of a ϲʷ¼ Bachelor of Science in Nursing, a process which may take six or seven months. Provost Rallo stated that such a program would be a great addition to the area.
Provost Rallo distributed a flyer on a conference to be held in Macomb on March 23-26: Access, Opportunity and Affordability: The Future of Higher Education A Midwest Response to the Secretary of the US Department of Educations Comments on the Future of Higher Education. President Goldfarb has invited about 12 university presidents to attend the conference, which will be offered at the ϲʷ¼QC and the Macomb campuses.
C. SGA Report No report
D. Other Announcements
Campus Master Planning Update
(CCPU Chair Bruce Walters and Senator Bill Thompson)
Dr. Walters told senators that he is pleased to announce that the Senates Council on Campus Planning and Usage is active this year. CCPU representatives have been taking turns attending meetings of the Campus Master Planning Committee. Dr. Walters stated the Master Planning Committee has hired consultant Dick Rigterink, who has been involved with master planning on 85 campuses in the U.S., to help with hiring a master planning firm. Following a trip to Ann Arbor, Michigan by Joe Rives, Assistant to the President for Budget and Planning, and Bill Brewer, Physical Plant Assistant Director, three firms out of 13 have been selected to come to campus February 2 for a tour followed by sequential presentations to the campus community on February 21. In response to a question, Provost Rallo stated that $200,000 has been budgeted for the master planning firm and process over the course of many months.
Dr. Walters explained that the campus master plan is intended to look at the big picture of the physical campus environment and to project that 20 years into the future. Senator Thompson added the Campus Master Planning Committee has adopted The Campus is the Classroom as the operative metaphor for its process. He said some of the things that will be considered within the master plan are the creation of outdoor learning spaces which may have access to electricity, making sure that an ambient wireless environment is available to the entire campus, long-term plans for maintaining efficient campus energy systems, and establishment of well-defined entrances to campus. Senator Thompson pointed out that Q-Lot creates a spatial hole in the geography and that the majority of the parking is away from the buildings. He added that getting community members to come to campus is difficult, and one of the Strategic Plans goals is encouraging more community involvement in campus events.
III. Reports of Committees and Councils
A. Committee on Committees
(Joan Livingston-Webber, Chair)
UNIVERSITY COMMITTEES
Board of Trustees/BA Degree Advisory Board
Kate Pohlpeter, CSD replacing Sharon Evans 07 FA&C
Intellectual Property Oversight Committee
Jim Rabchuk, Physics 08 At-large
B. Council on Curricular Programs and Instruction
(Patricia Anderson, Chair)
Health Sciences Chair Diane Hamilton-Hancock and faculty member Nancy Parsons provided senators with an overview of the proposed new Emergency Management major and answered questions. Dr. Hamilton-Hancock stated she sees the new major as an interdisciplinary program housed within Health Sciences. Dr. Parsons added the Health Sciences major would offer a broad perspective on preparedness issues from the viewpoint of law enforcement, fire science, and public and community health. She stated that FEMA is looking for majors that are multidisciplinary and offer perspectives from several different types of programs and agencies. She told senators there are currently only 12-16 Emergency Management bachelors degree programs nationwide. Dr. Parsons referred to the major as an all hazards approach to Emergency Management that will cover topics ranging from bioterrorism to chemical spills to natural disasters. She added that an internship will be an important aspect of the major. In response to a question regarding overlap of course information, Dr. Parsons told senators that departments who reviewed the program and offered letters of support included Management, Geology, Geography, LEJA, Political Science, and Social Work. Dr. Hamilton-Hancock stated that Governor Blagojevich is very supportive of these initiatives and is asking institutions to develop these types of programs. College of Education and Human Services Dean Bonnie Smith-Skripps also expressed her support, saying the proposed new major supports the Colleges strategic plan and will not take away from existing programs.
Senator Clontz questioned whether there would be room for additional Emergency Management students in LEJA classes which are already at capacity. LEJA Chair Stephen Reinhart responded that LEJA anticipates that as many as 150 students may cross over from LEJA to Emergency Management in the first year the major is offered. He said there are a lot of students asking for this type of degree, and the department may be able to recruit Emergency Management students by virtue of LEJAs national reputation, just as LEJA recruits Forensic Chemistry majors.
Requests for New Courses
a. EM 276, Introduction to Hazards, 3 s.h.
b. EM 304, Principles of Emergency Management, 3 s.h.
c. EM 305, Dimensions of Disaster, 3 s.h.
EM 276, 304, AND 305 APPROVED
d. EM 306, Individual and Community Disaster Education, 3 s.h.
Change: Add EM 305 to Prerequisites
EM 306 APPROVED WITH CHANGE
e. EM 460, Weapons of Mass Destruction in Health Science, 3 s.h.
After much discussion regarding the title of the course, it was decided not to recommend that it be changed after Dr. Parsons assured senators that the wording was that commonly used within the Health Sciences field.
Change: Change all to various within the Catalog Description so that the second sentence reads, Examination of various forms of weapons of mass description
EM 460 APPROVED WITH CHANGE
f. EM 461, Business and Industry Emergency Management, 3 s.h.
Change: A rewording of the catalog description: Provides an analysis of governmental emergency management, legal requirements, employee and business disaster awareness and preparedness, public policy considerations, and coordination of community outreach.
EM 461 APPROVED WITH CHANGE
EM 491, Emergency Management Internship, 9-12 s.h.
EM 491 APPROVED
Request for New Minor
a. American Humanics: Nonprofit Youth and Human Services Organizations Interdisciplinary Minor
Senators questioned the inclusion of two 275/475 experimental courses within the minor, particularly RPTA 475, American Humanics Management Institute. Recreation, Park and Tourism Administration Chair Dale Adkins explained that the Institute is an annual event where students across the country meet at a national conference in partnership with the non-profit programs that are part of the American Humanics alliance. He told senators that in order to obtain certification as part of the minor, students must attend the conference, which this year was held in San Diego in January, before ϲʷ¼s spring semester began. In response to a concern from senators that paying for tuition for the 1 s.h. class and travel to California to attend the Institute may be a hardship for students, Dr. Adkins said that they know up front that attending the Institute, which is discounted for students, is a required part of their minor and raise a significant part of the cost ahead of time. He stated there are only 68 institutions in the country affiliated with American Humanics, a national partnership of nonprofit and university organizations that helps to educate, prepare, and certify students to assume professional roles in nonprofit organizations, and Western would be the only public university in the state to offer this minor if approved. Dr. Adkins stated he has been working for ten years to make this opportunity available to Western students.
Senator DeVolder pointed out that at its last meeting, Faculty Senate revised the Policy on Field Trips to ban those required outside of the semester, and RPTA 475s mandated conference prior to the spring semester in January would appear to violate that policy. Dr. Adkins responded that Western has no control over when the conference is offered, and student attendance is required for the accreditation that accompanies the minor.
SENATOR DEVOLDER OBJECTED TO THE MINOR
Motion: To restore consideration of the proposed minor to the agenda (Orwig/McCain)
MOTION FAILED 6 YES 8 NO 2 AB
Parliamentarian Hample explained that consideration of the minor will return to the agenda for the February 7 meeting under Old Business. The Executive Committee will consider the Policy on Field Trips and whether it is applicable to RPTA 475, for which the course is in entirety a field trip, prior to the February 7 Senate meeting. Senator Adkins and RPTA professor Dean Zoerink will also be invited to that Executive Committee meeting.
Request for New Major
a. Emergency Management
NEW MAJOR APPROVED
Request for Change in Minor
a. Occupational Safety
CHANGE IN MINOR APPROVED
Request for Change in Option
a. Athletic Training
Change: Clarify with a special notation within the Directed Electives column that students who have already taken HE 251 may have their hours waived, and the number of hours of Directed Electives would then fall by 2 s.h.
CHANGE IN OPTION APPROVED WITH CHANGE
C. Writing Instruction in the Disciplines Committee
(Greg Hall, Chair)
1. Request for WID Approval
a. EM 305, Dimensions of Disaster, 3 s.h.
2. Request for Change in WID Requirement
a. MATH 444, Undergraduate Research Project, 1-2 s.h.
BOTH WID REQUESTS APPROVED
D. Council on Graduation, Admission, and Academic Standards
(Ken Mietus, Chair)
1. Request for S/U Grading and 2.5 GPA in Major
a. EM 491, Emergency Management Internship, 9-12 s.h.
EM 491 APPROVED
2. Policy on Final Examinations
One senator attested to anecdotal examples of professors not following the current Policy on Final Examinations, for example that some adjunct professors have been offering exams when convenient to the professor rather than as specified in the policy. The policy specifies that, If the instructor wishes to deviate from the final examination schedule, he or she must secure advance written approval from each student in the course, the department chairperson, and the college dean. It was suggested that in this case students should complain to the department chair.
CAGAS Chair Ken Mietus brought up for discussion section four of the policy regarding students who are scheduled to take more than three final exams on one day. According to the policy, these students are entitled to rescheduling, but students are advised to contact the instructor of the course having the largest enrollment and that instructor must allow a rescheduling of the examination. Dr. Mietus stated that in courses of 100 to 125 students, there may be several requesting rescheduling. He feels the policy should be reversed so that the students course having the smallest enrollment should be the one required to reschedule their exam.
Motion: To send the policy back to CAGAS for further discussion on section four and consideration of how often this occurs (Clontz/DeVolder)
MOTION APPROVED 18 YES 0 NO 1 AB
E. Council on General Education
(Lori Baker-Sperry, Chair)
1. General Education Review Committee Interim Report
Chairperson Rock thanked the General Education Review Committee for their hard work on preparation of their report. Minor changes were noted regarding references to some state institutions in the comparison report. The Executive Committee had discussed whether the schools used as benchmark universities were ones to which Western should be compared as it strives to become the premier university in the United States, but Chairperson Rock stated that for purposes of comparing Gen Ed it would seem to be a fine list.
NO OBJECTIONS
IV. Old Business
Proposed Revisions to Policy on Departmental Responsibilities
Questions arose when revising this policy, approved at the December 6 Faculty Senate meeting, whether all references to college should be changed to academic dean. Specifically, references to college dean and intra-college would appear to warrant thought as to whether they should be changed to academic unit dean and intra-academic unit. Due to time constraints, further discussion of this item was tabled until the February 7 Faculty Senate meeting.
Motion: To adjourn (Meegan/Orwig)
MOTION FAILED 6 YES 9 NO 0 AB
Motion: To consider items V.A. and V.B. immediately since guests are present to address those items (Wolf/Sonnek)
MOTION APPROVED 16 YES 0 NO 0 AB
V. New Business
A. Request for Departmental Status for Communication Sciences and Disorders Division
Communication Department Chair Ken Hawkinson told senators that the possibility of CSD becoming its own department has been discussed for decades. He said CSD is currently very self-sufficient and will become even more so since during next years Memorial Hall renovation they will be relocated to Currens, separate from the Communication Department. CSD has a Division Director and a solid major, according to Dr. Hawkinson. He said when the two divisions were established about fifty years ago, they were very cohesive, but now they have evolved into separate disciplines.
REQUEST FOR COMMUNICATION SCIENCES AND DISORDERS DEPARTMENT APPROVED 16 YES 0 NO - AB
Administrator Selection Procedures
Senators considered proposed revisions to the Administrator Selection Procedures regarding search committee representation from the Council of Administrative Personnel (COAP), Civil Service Employees Council (CSEC), and Student Government Association (SGA). Questions had arisen during recent administrative searches regarding how these representatives were to be selected or elected as specified in the current procedures. The Executive Committee had received input from the affected governance groups, as well as from concerned constituents of these groups, and brought before Faculty Senate four options for rewording the selection procedures for these representatives, as stated in a background memo from Chairperson Rock:
Change the language as recommended by COAP and CSEC, supported by SGA, so that dean search reps from these groups would be constituted the same way as VP searches. The key word would be that these groups select.
Keep the current language as it is. This presumes that the initial draft of the policy was done this way for a reason. As best as can be determined, the procedures were originally drafted by Cathy Couza, probably using language from selected older dean and VP searches.
One ExCo member suggested even simpler language: have each constituency group provide a representative for all searches and not specify whether this is a selection or an election.
A proposal was received from a Civil Service employee to have searches done as they were before the current policy. This would involve a nomination among the employees directly affected, who would also be the voters.
Senator DeVolder provided specific language for option #3 and enumerated how the wording shall provide would affect the specifications within the search procedures for each administrator. He told senators that by utilizing this wording, Faculty Senate would not be telling the governance groups how or whether they should select or elect their representatives but just asking them to provide one. Senator Wolf added that most governance groups have constitutions or policies in place, and if those are not working, then Faculty Senate should not tell those groups how to fix them.
Civil Service employees Fran Hainline and Karen Ault outlined procedures which had been used in the colleges to select search committee and deans evaluation representatives and which they stated had worked well for years. Civil Service Employees Council had historically not been involved in this process; instead, all civil service employees within the affected college were invited to submit nominations or self-nominate for available positions, and a ballot was sent to all civil service employees within that college to vote for their representative to the committee. Ms. Hainline told senators that since Civil Service Employees Council serves a wide variety of employees, there is no guarantee that CSEC will have a representative serving from Academic Affairs to be on a search committee from that division. When asked if the CSEC policies or constitution could be changed to accommodate more direct participation in choosing search committee representatives, Ms. Hainline responded it would be a massive undertaking as those sorts of details are not currently contained in CSEC bylaws. She told senators that the current and proposed changes to the Administrator Selection Procedures take away direct participation from employees within the affected colleges. Ms. Ault added that in the past, CSEC was only involved in searches at the University level but was not involved in chair or dean searches; those were for many years a simple process within the college that has become complicated with recent changes to the Administrator Selection Procedures.
Motion: That shall provide a representative be the operative language within the Administrator Selection Procedures (Thompson/Ness)
MOTION APPROVED 14 YES 0 NO 2 AB
Senator Wolf told the civil service employees that Faculty Senate is supportive of their feelings, thanked them for bringing their concerns to the Senates attention, and encouraged them to begin a grass roots effort to look at modifying their selection process from within their governance body. Senator Thompson encouraged Ms. Hainline and Ms. Ault to contact Library civil service employees, who have developed their own constitution within their academic unit, to see if it would be feasible to develop civil service groups within each college to give them a larger voice.
Policy for Award of an Honorary Degree
Senators considered changes to the University Policy for Award of an Honorary Degree as proposed by Provost Rallo. Dr. Rallo stated that since President Goldfarb took office almost four years ago, there have been no awards conferred and the committee needs to develop a balance between aspirational honorees and those that would help the campus. The proposed policy would make Provost Rallo chair the committee rather than having the chair chosen from within the committee membership. In addition, Faculty Senate representatives would be reduced from five currently (one from each college and a Faculty Senator) to four faculty recommended by the Faculty Senate to represent each of the academic colleges. Senator Thompson asked if the Provost would consider adding a Senate representative from the Library since, although faculty librarians are considered members of the College of Arts and Sciences for purposes of voting and representation within Faculty Senate, it often happens that they do not receive information about COAS vacancies and opportunities to serve. Provost Rallo stated he would hesitate to specify one representative specifically from the Library since then he would have to specify one representative specifically from other units, such as the Illinois Centennial Honors College. It was proposed, instead, that the phrase to represent each of the academic colleges be removed from the specifications for Senate representatives so that four faculty are appointed at-large.
NO OBJECTIONS PENDING RECOMMENDED CHANGE
Provost Rallo requested that appointments to the four positions be made by Faculty Senate at its next meeting as he would like to meet with the committee quickly.
Senator Thompson stated he would like for Faculty Senate to hear a report about student indebtedness; he has heard there are an alarming number of students who could not register this semester due to monies owed and he would like to learn the scope and cause of the problem. Provost Rallo responded that this is not a big problem at Western and that the institution is very lenient toward students who owe the University money.
Motion: To adjourn (DeVolder/Wolf)
The Faculty Senate adjourned at 6:37 p.m.
Jean Wolf, Secretary
Annette Hamm, Faculty Senate Recording Secretary
PAGE
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