ࡱ> ` gbjbj 7_%  BBB84CCl t0D0D"RDRDRD-E-E-E$h| J-E-EJJ RDRD.NNNJ RD RDNJNN& RD$D dvB(L0CdD0t XM* L-E,YFN/GG-E-E-ENd-E-E-EtJJJJ 'D '  WESTERN ILLINOIS UNIVERSITY Regular Meeting of the FACULTY SENATE Tuesday, 3 October 2006 4:00 p.m. Capitol Rooms - University Union A C T I O N M I N U T E S SENATORS PRESENT: D. Adkins, M. Allen, L. Baker-Sperry, S. Bennett, V. Boynton, L. Brice, K. Clontz, K. Daytner, D. DeVolder, K. Hall, R. Hironimus-Wendt, V. Jelatis, N. Miczo, R. Ness, R. Orwig, S. Rock, A. Shouse, B. Sonnek, J. Wolf Ex-officio: J. Rallo, Provost; D. Hample, Parliamentarian SENATORS ABSENT: J. Livingston-Webber, L. Meloy, G. Pettit GUESTS: Ron Aman, Rick Anderson, Jan Clough, Judi Dallinger, Al Goldfarb, Bill Griffin, Shawn Jenkins, Ken McCravy, John Miller, Rich Musser, Nancy Parsons, Jake Schneider, Tim Spier, Ullysses Tucker, John Wallcher Chairperson Rock introduced honored guest Bill Griffin of the Board of Trustees. Motion: To move item D.1. to the beginning of the agenda (DeVolder/Clontz) MOTION APPROVED UNANIMOUSLY D. Other Announcements (Reordered) 1. President Al Goldfarb President Goldfarb expressed his appreciation for the emails of support and kind words he has been receiving regarding his health issues. He told Faculty Senate that he will work through October and expects to be back to his Presidential duties on January 1. Provost Rallo has agreed to take on the Presidents responsibilities for the two months of his absence, and Dr. Goldfarb stated that the two will communicate often via email. President Goldfarb listed recent national recognitions achieved by Western, including being listed as one of 150 best value institutions in the United States by The Princeton Review. The President is also pleased that the National Survey of Student Engagement showed remarkable increases in ϲʷ¼ student perceptions of academic expectations and out of class engagement among freshmen. In addition, Westerns First Year Experience program was one of three recognized by IBHE for best practices amongst all Illinois public and private universities. Westerns enrollment was up for the eleventh year in a row this fall. The President stated that the goal is to increase enrollment in very controlled phases. A turn-around in enrollment at the Quad Cities campus was seen this fall with an increase of over nine percent. The President stated the focus on the new campus has helped Westerns visibility in the Quad Cities. President Goldfarb told senators that the University is reviewing the retention rate since it decreased this fall after three years of increases. A slight decrease in ACT scores of incoming freshmen was also noted compared with last years class. The President has asked Institutional Research and Planning to examine these issues since the University has strong academic expectations in terms of FYE. Funds have been released for the Quad Cities Riverfront Campus and the Performing Arts Center. President Goldfarb vowed to continue lobbying for a capital bill that will turn the planning dollars into actual construction on these projects. Lobbying will occur during the fall veto session and in the spring. Work is beginning with the architects for the new multicultural center, and on the Student Recreation Center and the student side of Hanson Field. A recent Western Courier article on the Memorial Hall renovation included strong positive comments from faculty and staff regarding the relocation process. IBHE representatives met with Westerns administration yesterday for the Big Picture budget meeting. President Goldfarb stated he told IBHE that Westerns top priority remains faculty/staff salaries in order to bring Western to the level of its peer institutions. The President told senators that the IBHE has indicated that affordability is their top priority. Western is sixth in the state in affordability, which is exactly where the University should be situated, according to the President. Last year, ϲʷ¼s overall student cost increases were the lowest in the state. ϲʷ¼ administrators also spoke to IBHE representatives about upcoming academic initiatives, particularly the nursing program being proposed for the region. President Goldfarb stated IBHE reps were very responsive, and that Governor Blagojevich wants to provide state funds and grants for nursing education. The College of Arts and Sciences has been working on a proposal that would team Western with community colleges and hospitals in the region to offer a BSN in nursing, for which there is a high demand. The President stated that ϲʷ¼ loses 30-40 pre-nursing students every two years because they cannot finish their degree at this institution. In response to a question from the SGA representative regarding when the nursing program might be offered, the President articulated his hopes that the program can go before the Board of Trustees in March and the IBHE in April, provided that it passes other internal curriculum review processes. After IBHE approval, the program would also have to be reviewed by the Nursing Standards Board. The President hopes optimistically that the program, which would be the only one in Illinois to focus on rural nursing, can begin at ϲʷ¼ next fall. He added that ϲʷ¼ has been requesting a nursing program since the 1970s. Another priority for the institution that was articulated to IBHE is maintenance-related projects. President Goldfarb stated that Western has an intense backlog of such projects. He noted that the Horrabin Hall air conditioning system is so old that parts can no longer be obtained for it, and the University is having to build the parts itself or ask others to specially build them. President Goldfarb would like to see a chilled water system on campus so that the institution would not be so dependent upon its air conditioning systems. The President stated that student safety needs are also affected by these projects, mentioning the piece of Stipes Hall that fell last spring which resulted in all entrances but one being closed until safety inspections could be performed and repairs completed. In response to a question regarding day-to-day challenges the University faces, President Goldfarb stated that one constant challenge is excessive alcohol use by ϲʷ¼ students. He said this is discussed in meetings with vice presidents and community leaders, and is one focus of the Community-University Partnership Program (CUPP). He added the University and community are especially concerned when excessive drinking leads to acts of violence. President Goldfarb stated that ϲʷ¼ continues to look at issues of diversifying the student, as well as the faculty/staff, population. He pointed out that enrollment figures for minority students are up, but the focus needs to continue on retaining those that the institution recruits. The President was pleased that the international student population saw an increase this fall. President Goldfarb named as another day-to-day challenge the fact that ϲʷ¼ has had no real operational budget increase for a number of years. Although there have been increases for specific areas, such as the $800,000 granted last year specifically for salary increases, the capital budget has remained the same. I. Consideration of Minutes 19 September 2006 Changes: In the Committee on Committees Report, the name of Sally McFadden should read Sandy McFadden. On p. 2, change the last sentence of the second paragraph to read, Senator Daytner added that this years self-study of freshmen will go beyond First Year Experience students to include all programs associated with the first year of college. Future directions may include transfer students. APPROVED AS CORRECTED II. Announcements A. Approvals from the Provost 1. Requests for New Courses a. EIS 304, Field Work in Educational and Interdisciplinary Studies, 1 s.h. (repeatable to 2 s.h.) b. IDT 235, Instructional Materials Development, 3 s.h. c. IDT 451, Implementing and Facilitating Instruction, 3 s.h. d. IDT 496, Senior Portfolio and Resume Preparation, 1 s.h. 2. Requests for New Options a. Instructional Methods and Training b. Instructional Multimedia and Web-Based Development c. Instructional Simulation and Games B. Provosts Report Provost Rallo announced that contract negotiations between UPI and ϲʷ¼ administrative representatives will begin on Friday. ϲʷ¼s negotiating team includes the President and Provost, Kathy Neumann, Earl Bracey, Julie DeWees, and Ken Hawkinson. The Provost stated the goal is to meet every two weeks in order to have a contract proposal to the BOT by next summer. Provost Rallo stated that since a doctorally qualified nurse is needed to head the proposed new nursing program, a national search will be initiated to fill that position. In order to begin a new tradition for the Quad Cities, Provost Rallo announced that a ships bell has been donated, in keeping with the Riverfront Campus theme, to ring at the start of each Founders Day celebration held at ϲʷ¼QC. Provost Rallo participated in Delta Tau Deltas Big Wheels fundraiser recently. Money was raised toward purchase of a K-9 officer for the community. C. SGA Report Jake Schneider reported that SGA is debating a bill that would provide for a liaison from the campus which is not the home campus of the Board of Trustees student representative. The liaison would report to the BOT student rep on issues at the liaisons campus which should be conveyed to the BOT. SGA has completed nearly all of its 20 committee appointments. The SGA Speaker, President, and Vice President recently returned from a national conference in Washington, DC and will be presenting what they have learned regarding improving student government at upcoming SGA meetings. Mr. Schneider stated that students have been asking about an LSAT prep course. Senators advised him to speak to professors in the LEJA department, and to check with Political Science to see if there are any plans to develop this in future. D. Other Announcements 2. Faculty/Staff Giving Campaign (Ullysses Tucker, Director of Annual Giving) Mr. Tucker told senators that the faculty/staff campaign will be kicked off in conjunction with National Philanthropy Day on November 15. The kick-off will include an event featuring entertainment and refreshments in the University Union Prairie Lounge in order to promote the spirit of giving campuswide, explain payroll deduction, and help donors understand how their resources are utilized. Mr. Tucker told senators that faculty and staff generated over $183,000 last year in support for the University, and his office would like to see that participation increased this year. He added that there has never been a formal acknowledgment of faculty/staff generosity, and he hopes that the kick-off event will become an annual recognition of their support. Mr. Tucker stated the annual phonathon was kicked off on September 11 and has already generated over $140,000 in scholarship support, $52,000 of which will go toward the Presidents Fund. Provost Rallo told senators that dollars generated toward the Presidents Fund represent discretionary money that will be allocated through Academic Affairs to departments for recruitment and other efforts. In addition, a 5000-piece mailing is being distributed regarding a new black alumni scholarship fund for Chicago-area alums. 3. Status of Undergraduate Assessment of Student Learning (Judi Dallinger, Assistant Provost for Undergraduate Studies) Dr. Dallinger explained that the assessment of student learning outcomes on which she works with Senator Baker-Sperry is required for every program on campus by the North Central Associations Commission on Accreditation and School Improvement (NCA CASI) and will be a featured piece of the NCA CASI accreditation in 2010. When NCA CASI accreditation last occurred in 2000, ϲʷ¼ received high marks for its student assessment, but Dr. Dallinger feels that the University has slipped some in the last six years and she is working to remedy that situation. Toward this end, ϲʷ¼ submitted a proposal and was accepted into the Higher Learning Commissions Academy on Assessment of Student Learning, a four-year program to promote meaningful assessment that will take ϲʷ¼ up to the NCA CASI accreditation. Dr. Dallinger stated that she and Senator Baker-Sperry began visiting departments last spring to talk about student assessment, specifically why some departments are assessing large numbers of topics rather than concentrating on more meaningful assessment of two to four learning outcomes. She stated every department on campus should have an assessment plan on file that covers learning outcomes, how they will be measured, how the results will be used, and how they will be tied back into student learning. Every department is asked to provide an annual report of their student assessment efforts. Senator Baker-Sperry has summarized all of the reports received this year, and they will be posted on a new website. Dr. Dallinger stated that the University needs to work on Gen Ed assessment, which has not been undertaken for the past six years. She also stated that assessment results need to be tied into the fabric of the University to a greater degree. A Student Learning Assessment Committee (SLAC) has been created to provide guidance and suggestions for changes in the assessment process and documents such as the Universitys assessment plan, which was written originally by Faculty Senate. Dr. Dallinger stated she would like Senates input as much as possible into the revised plan, which will be placed the new website for review. In response to a question regarding the role of bodies with their own accrediting agencies, such as teacher certification, Dr. Dallinger stated that she has been trying to work with the colleges to align what is required by the accrediting agencies and what is expected by the Higher Learning Commission. Dr. Dallinger is trying to avoid having departments provide one report for ϲʷ¼ assessment and another for their accrediting agency, but she added that departments are not exempted from ϲʷ¼ assessment requirements just because they are already assessed by an outside agency. Dr. Dallinger asked senators to consider what Faculty Senates role should be in major assessment, ranging from establishing an assessment council to review reports submitted to just monitoring activities on the website. Chairperson Rock noted that Faculty Senate formerly had a Council on the Assessment of Student Learning (CASL). Dr. Dallinger responded that CASL was disbanded because it was decided that there was not enough for the council to do since CGE was created to oversee Gen Ed, the annual reports went to the assistant provost for review, and the assessment of baccalaureate skills was eliminated. She added that the resurrection of CASL would depend upon how hands-on Faculty Senate wishes to be in regards to major assessment. One senator remarked that it would be difficult for Faculty Senate as a body to provide input into each report received by individual departments. 4. Feedback from Forum on Foreign Language/Global Issues A handout prepared by Senator Wolf was distributed outlining the basic issues to emerge from the forum. Chairperson Rock stated that more than 35 persons attended the forum, many of whom were senators. John Miller, who chaired the Foreign Language/Global Issues subcommittee, told senators that Faculty Senate needs to make a decision on the direction of the requirement soon as it could have a huge impact on future curriculum. Senator Shouse, who chairs the General Education Review Committee (GERC), added that the committee is finding it difficult to move forward on some issues until a decision is made about a possible global issues requirement and GERCs role in that implementation. 5. Due to the Forum on Foreign Language/Global Issues and the lack of immediate business, the Senate Executive Committee meeting of September 26 was cancelled. 6. Provost Rallo will hold open houses with faculty and staff this semester from 2:00-3:00 p.m. on October 25 and November 30 in Sherman Hall 211. III. Reports of Committees and Councils Council on Curricular Programs and Instruction (Nancy Parsons, Chair) Requests for New Courses a. BIOL 451, Ecological Techniques, 3 s.h. In a discussion of the section on library needs, Chairperson Rock told senators that Library Dean Phyllis Self is concerned that new course requests do not have a library sign-off prior to approval by CCPI. She has stated that since there is not a dedicated seat for a senator from the library, there may not be an opportunity for library input prior to courses being approved at Faculty Senate. Changes: Change in depth of knowledge in Relationship to Existing Courses within the Department to in-depth knowledge. Add apostrophe to Departments in the library section BIOL 451 APPROVED WITH CHANGES b. BIOL 452, Biological Applications of GIS, 3 s.h. Change: Separate prerequisites by semi-colors so that they read, BIOL 102 and 103; GEOG 308; or permission of the instructor. BIOL 452 APPROVED WITH CHANGE c. BIOL 458, Plant-Animal Interactions, 3 s.h. BIOL 458 APPROVED d. BIOL 459, Biogeography, 3 s.h. Change: Change synthetic to multi- in Relationship to Existing Courses within the Department so that it reads, Because biogeography is a very synthetic multi-discipline BIOL 459 APPROVED WITH CHANGE e. BIOL 479, Tropical Ecology, 3 s.h. Biology Chair Richard Anderson explained that this course includes a required field trip to several research stations in Costa Rica over spring break. A series of preparatory lectures is held in class prior to the trip, followed by presentations following the trip. BIOL 479 APPROVED f. BOT 455, Fire/Disturbance Ecology, 3 s.h. Since completion of the course provides the opportunity for students to earn The Nature Conservancys prescribed burn certification, the question was raised whether this course would be of interest to LEJA students in the Fire Science program. Dr. Anderson responded that this course deals specifically with controlled prairie burning and would not be of general appeal to fire service students, who would not normally have taken the prerequisites required for the course. BOT 455 APPROVED 2. Requests for Changes in Majors a. Art b. Art Education Interim Art Chair Jan Clough stated that the first NASAD accreditation evaluation resulted in their recommendation for the proposed changes to the Art programs prior to NASADs return. REQUESTS FOR MAJOR CHANGES APPROVED Committee on Committees (Joan Livingston-Webber, Chair) SENATE COUNCILS AND COMMITTEES: Council on Admission, Graduation and Academic Standards Richard Filipink, History replacing Tawnya Adkins Covert Spr 2007 only A&S UNIVERSITY COMMITTEES: Bureau of Cultural Affairs Nancy Kwang Johnson, AAS replacing John Mindeman 2008 At-large Matt Bean, Library replacing Katherine Dahl 2009 At-large All nominees were appointed by acclamation. IV. Old Business None V. New Business A. Proposed Change to Disability Statement for Syllabi Faculty Senate considered a memo from Economics Department Chair Warren Jones suggesting the addition of a sentence to the University Policy Manual, Course Syllabus Policy, Item 3: In accordance with University policy and the Americans with Disabilities Act (ADA), academic accommodations may be made for any student who notifies the instructor of the need for an accommodation. For your instructor to provide you accommodation, you must request documentation of the need for an accommodation through Disability Support Services and provide it to your instructor. It is imperative that you take the initiative to bring such needs to the instructors attention, as he/she is not legally permitted to inquire about such particular needs of students. Students who may require special assistance in emergency evacuations (i.e., fire, tornado, etc.) should contact the instructor as to the most appropriate procedures to follow in such an emergency. Contact Disability Support Services at 298-2512 for additional services. Chairperson Rock told senators that the additional statement has been reviewed by Disability Support Services (DSS), and their director is comfortable with its inclusion. Provost Rallo asked if something should be added to encourage students not to wait until they are in academic difficulty to notify DSS since the policy does not include any time expectation. Senator Wolf stated that since the policy is designed for students who have additional needs that make it difficult for them to participate independently and fully in class, the issue is not so much about when those students begin failing academically as it is about when their individual needs make it desirous for them to contact DSS for additional assistance. The question was raised whether the policy change needs to be reviewed legally before implementation. Senator Hironimus-Wendt explained that if a student requests the accommodation and can provide documentation, the University is legally obligated to provide it, but if the student does not document the need, there is no legal obligation to accommodate him/her. Senators discussed the situation outlined in Dr. Joness memo where a faculty member granted special accommodation for a student who was later found not to have a disability, opening the faculty member and the department up to over 150 potential grade appeals since the professor taught three sections of that course. Dr. Jones used this example to explain why a statement is needed in the policy to alert faculty that DSS must determine that the student has a disability before the faculty member grants an accommodation. Senator Baker-Sperry asked what faculty should do if a student cannot function effectively in the classroom but refuses to request accommodation through DSS. Senators felt that if the student does not provide the documentation to DSS, and the faculty is not contacted by DSS, then accommodation cannot be provided by the professor. Senators expressed concern with the policy statement that Students who may require special assistance in emergency evacuations (i.e., fire, tornado, etc.) should contact the instructor as to the most appropriate procedures to follow in such an emergency. Several senators stated they would not know what to do in such cases. Changes in wording were suggested to the additional policy statement so that it would read, For your the instructor to provide you the proper accommodation(s), you must request obtain documentation of the need for an accommodation through Disability Support Services and provide it to your the instructor. Motion: To accept the revised policy addition (Orwig/Brice) MOTION APPROVED 18 YES 0 NO 0 AB Senator Adkins stated his belief that the University needs to begin the conversation on emergency management in the classroom and how to prepare the faculty for emergency situations. He said protocols need to be established for what to do with students in wheelchairs who need to be evacuated from buildings or what to do if someone should enter a classroom and begin shooting. Senator Adkins added that he is concerned particularly about faculty who are scattered in various buildings across campus where there may be infrastructure concerns, such as lack of telephones. The senator stated that Western needs to move forward in a proactive way rather than to be reactive to potential situations. Provost Rallo stated this is a great suggestion and something for which the University has an obligation. He used as example that each building and OPS vehicle has a defibrillator but not everyone knows where they are located or how to use them. This discussion will be placed on the next Executive Committee agenda. Chairperson Rock asked senators if they would like to see the Senate minutes changed so that the list of members present and absent refers to senators by their degree rather than Mr. or Ms. It was remarked that in some cases the terminal degree in a discipline is not a doctorate. The issue will be further discussed at the next Executive Committee meeting. 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