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Regular Meeting of the FACULTY SENATE
Tuesday, 6 December 2005
4:00 p.m.
Capitol Rooms - University Union
A C T I O N M I N U T E S
MEMBERS PRESENT: Mr. Adkins, Ms. Allen, Mr. Bennett, Mr. DeVolder, Mr. Erdmann, Mr. Hall, Ms. Jelatis, Ms. Livingston-Webber, Ms. McCain, Mr. Meegan, Ms. Meloy, Mr. Miczo, Mr. Mors, Mr. Ness, Mr. Rabchuk, Mr. Rock, Ms. Shouse, Ms. Sonnek, Mr. Thompson, Ms. Wolf
Ex-officio: Dale Hample, Parliamentarian; Joseph Rallo, Provost
MEMBERS ABSENT: Mr. Clontz, Mr. Orwig
GUESTS: Pat Anderson, Barb Baily, Lori Baker-Sperry, Jay Balderson, Heidi Clemmens, Judi Dallinger, Ken Hawkinson, Gene Kozlowski, Chuck Malone, Ken Mietus, John Miller, Lance Ternasky
I. Consideration of Minutes
15 November 2005
Senator Allen pointed out that the Provost Report incorrectly states that the Dean of Libraries position announcement has been distributed.
APPROVED AS CORRECTED
II. Announcements
A. Approvals from the President and Provost
1. Approvals from the President
a. Policy on Academic Deans revisions to the paragraph entitled Terms of Appointment and Process of Review
2. Approvals from the Provost
a. Request for New Course
i. DAN 216, Tap Dance II, 1 s.h. (repeatable to 4 s.h.)
Request for Change in Minor
Dance
Request for Change in Major
i. Manufacturing Engineering Technology
B. Provosts Report
Provost Rallo told senators that review of applicants is proceeding in searches for Directors of the Centennial Honors College and the Center for International Studies. Dean searches for University Libraries and the College of Business and Technology are also underway. Provost Rallo stated that a committee composed of four faculty and three civil service employees and chaired by Dean Huesmann will recommend an interim Dean of University Libraries. There are two applicants for the position, according to the Provost, and the committee is expected to make a recommendation by the end of the semester.
Provost Rallo, who serves on the Board for Diversifying Faculty in Higher Education in Illinois, attended a meeting of that group in Chicago recently in which discussion centered on support for hiring masters- and doctoral-level Illinois graduates from under-represented groups. Provost Rallo stated that the program is being underutilized at Western.
C. SGA Report No report
D. Other Announcements
Chairperson Rock announced that Provost Rallo has obtained information from the Registrar regarding online course information that has been passed on to the Senates subcommittee. The Senate office has also received updated information from SGA to pass on to the subcommittee, who will report back to the full Senate on January 24.
Chairperson Rock made a correction to the Executive Committee minutes. On page 3, in the final paragraph of item #6, the sentence begins, The Executive Committee also noted and should be changed to read, One member of the Executive Committee also noted
Faculty Senate wishes to express its appreciation to outgoing Senator Terry Mors, who has served as a one-semester sabbatical replacement for Senator Darlene Young.
An open campus forum with the Pell Institute for the Study of Opportunity in Higher Education will be held from 4:00-5:30 p.m. Wednesday, December 7 in the Union Heritage Room. The Pell Institute recently identified ϲʷ¼ as one of the top 12 large public institutions with the highest positive differences in graduation rates based on a comparison of predicted rates to the actual graduation rate.
Senator Thompson, who serves on the Campus Master Planning Committee, has informed Senate that the RFP for a master planning firm will be distributed on December 14 with responses expected by January 10. Twelve firms are expected to apply, with three firms to be brought to campus in February or March. The University hopes to hire a master planning firm by mid-April or early May. Information gathering by the accepted firm (maps, surveys) will occur over the summer. Campus conversation is planned for fall 2006, with the Master Plan expected to be completed by May 2007. The next meeting of the Master Planning Committee will be at noon Monday, December 12 in Sherman Hall 205.
Input is being solicited by the Provosts office on proposed changes to the Illinois Articulation Initiative. The IBHE and Illinois Community College Board contracted with two consultants over the summer to review IAI, and they have recently presented the agencies with a preliminary report of their findings. Comments regarding the report are due back to Associate Provost Barb Baily by December 9. The report can be viewed at: HYPERLINK "http://www.ibhe.org/Academic%20Affairs/misc/IAI%20Preliminary%20Report%2011-1-05.pdf" www.ibhe.org/Academic%20Affairs/misc/IAI%20Preliminary%20Report%2011-1-05.pdf.
III. Reports of Committees and Councils
Chairperson Rock requested a motion to reorder the agenda so that the report of the Foreign Language/Global Issues Subcommittee could be considered first.
Motion: That Item III.D. be considered next (DeVolder/Erdmann)
MOTION APPROVED 19 YES 0 NO 0 AB
D. Foreign Language/Global Issues Subcommittee
(John Miller, Chair)
1. Goals and Objectives
2. Faculty Perceptions Survey
3. Focus Group on Requirements
Subcommittee Chair John Miller explained that the subcommittee was charged by Faculty Senate at the end of last year with examining a global issues requirement that might take the place of or be in conjunction with a foreign language requirement. The subcommittee was to consider why the University might want such a requirement, what it might look like, and some possible guidelines if the requirement was adopted. Dr. Miller added that when CAGAS examined the question of such a requirement last year, they made no specific suggestions except to indicate they would not recommend it be considered as a graduation requirement.
The subcommittee has been meeting every other week, much of the time through email, to define a possible FL/GI requirement. Dr. Miller stated the subcommittee wished to look at focus groups because of a concern that the requirement may not be able to be accomplished within a single class but will need to be broader and have wide campus support. The subcommittee developed three initial goals and a set of related learning objectives. The decision was made to survey faculty as to how they might respond to a FL/GI requirement. Based on input from the Senate Executive Committee, the subcommittee has decided to divide questions #1-5 into separate ideas; specifically, questions would be asked regarding a foreign language requirement and a global issues requirement separately. Dr. Miller stated the introduction to the survey will define what might comprise a global issues requirement. The goals document may be revised based upon input gathered from the survey, which should be administered toward the end of January or early February. Dr. Miller stated the survey will go out approximately two weeks after the survey from the General Education Review Committee so that they dont coincide. Senator Thompson pointed out that the evaluation survey of President Goldfarb and Provost Rallo will also be sent to faculty at that same time.
In response to a question, Dr. Miller stated the subcommittee was able to look at different universities nationally, but they did not find a concerted FL/GI orientation at Westerns peer institutions. The question was asked whether the subcommittee has a sense whether some Gen Ed classes at ϲʷ¼ already cover material that might be included in a FL/GI requirement, but Dr. Miller responded the subcommittee has not yet gone to that level of investigation, although he can conceivably see that happening. When asked how the focus groups will be set up, subcommittee member Ken Mietus responded they hope to work with the Survey Research Center and other people with experience working with focus group activities. Another senator asked how the FL/GI requirement relates or doesnt relate to a University multicultural requirement. Dr. Miller responded that this is somewhat included in the open ended question on the survey, but is not directly alluded to. He added that the General Education Review Committee, which shares four of its members with the FL/GI Subcommittee, has also not yet considered the multicultural issue in their discussions. One senator noted that the goals seem to concentrate on the global issues requirement more than the foreign language requirement, but Dr. Miller responded that foreign language fits into every goal, with the stipulation that Goal #2, Respect, may need some rewriting to include more specific reference to foreign language. He added that as more feedback is received from across the campus, the goals will be rewritten and narrowed down.
A. Committee on Committees No report
B. Council on Curricular Programs and Instruction
(Patricia Anderson, Chair)
1. Request for Change in Major
a. Musical Theatre
Theatre and Dance Chairperson Gene Kozlowski was asked to provide a Rationale for the changes to the major. He explained that when Faculty Senate approved four changes to the Dance minor at its last meeting, that changed the total semester hours of the Musical Theatre major to 141. Elimination of three classes from the Musical Theatre major core enabled the total semester hours to remain at 137 while incorporating the increased hours from the Dance minor. Chairperson Rock asked that the Rationale statement be added to the request form.
MUSICAL THEATRE APPROVED WITH CHANGE
CCPI Chairperson Pat Anderson told senators that the CCPI subcommittee has completed its assignment from the Executive Committee to determine definitions for programs of study at Western and will be presenting those findings to the full Council on Thursday pursuant to making a report to the Executive Committee.
C. Council on Graduation, Admission, and Academic Standards
(Ken Mietus, Chair)
Policy on Field Trips
CAGAS recommended no changes to this policy. Provost Rallo asked if field trips are expected to occur during the semester or can be added on during the summer. CAGAS Chair Ken Mietus responded that the Councils position is that they should occur during the semester and that the catalog description is a contract of what will occur during the class. One senator pointed out that within the catalog descriptions for various classes in his department are the specifications field trip, possible field trip, and required field trip. Senators discussed experiential learning required in classes, collaboration with professors in other classes that students might miss to take a field trip, and optional field trips outside of the semester. Senators considered whether the stipulation that field trips should occur during the semester was implied in the current policy. They also discussed whether spring and Thanksgiving breaks were considered to be within the semester, with the consensus being that they are.
Motion: To add to the third paragraph of the Policy on Field Trips the statement that Field trips required for a course must occur within the confines of the semester. (Shouse/McCain)
MOTION APPROVED 20 YES 0 NO 0 AB
Policy on Grades and Class Attendance
CAGAS recommended no changes to this policy. Provost Rallo suggested that except in cases of illness or other serious emergency be deleted from the first sentence in the sixth paragraph of the policy, which states Students are expected to attend all classes in which they are enrolled except in cases of illness or other serious emergency. Senators pointed out that if an instructor wishes to explicitly identify illness and other serious emergency within the instructors attendance policy on his/her syllabus, the instructor may still choose to do so.
Motion: To delete except in cases of illness or other serious emergency from the first sentence of the sixth paragraph of the Policy on Grades and Class Attendance. (Livingston-Webber/DeVolder)
MOTION APPROVED 18 YES 1 NO 1 AB
Report on Gateways
Chairperson Rock explained that the impetus for the report was a request by the Department of Communication for a 2.0 GPA gateway for students transferring into their major. It was determined that there is no University entity to deal with this request, since the 1992 Policy on Additional Academic Requirements specifies that CAGAS must approve only requests for gateways beyond a 2.0. Communication Chair Ken Hawkinson told senators that last year their faculty became concerned about the number of students transferring into Communication who were not in good standing at the University. The department felt that requesting a 2.0 GPA for admission into their program was reasonable since some departments have gateways of up to 2.7, and this would help control the large numbers of poor students transferring into their major. Dr. Hawkinson stated the department does not plan to prohibit students who are not in good standing from taking Communication classes, but hoped that the 2.0 gateway would motivate them to achieve good standing status so that they could be accepted into the program. Provost Rallo responded to the Communication Departments request with a memo, copied to Faculty Senate on April 18, 2005, recommending further study of the ramifications of the request. The Senates Executive Committee asked that CAGAS address the implications of a 2.0 gateway and whether there are enough options at Western for students who are not in good standing.
Senator Livingston-Webber proposed that Faculty Senate allow the Communication Department to establish a 2.0 gateway and examine the larger issue of ϲʷ¼ gateways in general, although she noted that it does not appear that Faculty Senate has the power to grant or deny Communications request under the stipulations of the current policy. A senator asked if Communication Department advisors could not simply deny students who are not in good standing from transferring into the program. Dr. Hawkinson responded that the department would like to put the requirement in their literature.
Motion: That Faculty Senate grant approval to the Communication Department for their 2.0 GPA gateway (Livingston-Webber/Thompson)
Senators noted that if the policy was changed to allow CAGAS to consider any and all requests for gateways, or if Communication would request that students have a 2.01 GPA or higher for admission to their program, then their request could be considered by CAGAS. But it was pointed out that since neither of these stipulations is in place, the Communication Department does not need to get the permission of any University body to establish its 2.0 gateway.
SENATOR LIVINGSTON-WEBBER WITHDREW THE MOTION
Chairperson Rock announced that it is the sense of the Senate that the Communication Department is free to institute the 2.0 GPA requirement for students transferring into their major and that there are no objections from Faculty Senate to its establishment.
Chairperson Rock pointed out that on the first page of the CAGAS Gateways Report, it states that Seven of these degree programs require GPAs of 2.5 or higher for entry whereas in reality there are more than seven if you add them individually and not as groups, such as Education. In response to a question regarding CAGASs response to whether it is fair to have a 2.0 requirement for graduation and good standing and yet have a higher GPA required for entry into some majors, Dr. Mietus explained that the subcommittee felt the question could not be easily answered. He pointed out that although it is probably not fair, the issue of enrollment management must be considered.
Dr. Mietus discussed the Transitional Advising Program which addresses the issue of students who have not achieved the gateway requirement. The question was raised whether students are taken out of their major and put into undeclared status if they fall below the majors gateway for admission. In response to a question as to how long a student can linger in undeclared status without declaring a major, Chairperson Rock responded that the first semester a student falls below a 2.0 GPA, the student is placed on academic warning; if the student does not achieve good standing by the following semester, he/she is placed on probation. At that point, the student must achieve a 2.1 GPA if the student is a freshman or sophomore, or a 2.25 if she/he is a junior or senior, and if the student does not reach this goal, he/she is suspended or dismissed from the University. Chairperson Rock stated this process can take quite a long time.
Provost Rallo told senators that he has asked the Dean of the College of Arts and Sciences to move past exploration and toward a Bachelor of Liberal Studies degree for Western, which would establish a program that would offer the flexibility to solve some of the problems of students struggling with issues of good standing.
IV. Old Business
Proposed Revisions to Policy on Departmental Responsibilities
Chairperson Rock stated that the Executive Committee engaged in long debate about the differences between staff and academic staff within the policy. ExCo also received some feedback on the proposed changes to voting rights from representatives of English and Journalism and University Libraries, as well as a statement from the Council of Chairs, all of which were included in packets.
In response to a question regarding the phrase within a college that was added to the current revised policy, Provost Rallo stated that he recommended addition of the phrase and changes to the Budget section of the policy to reflect current University procedures. Provost Rallo explained that when the policy was developed in 1973, allocation of funds was made from the Provost directly to departments, and now allocations are made from the Provost to colleges and thence to departments. He added that the addition of the phrase within a college to the description of a department in the second and summary paragraphs of the policy was intended to indicate that the University is organized around colleges, within which are departments. He stated the department is the primary instructional unit of the University, but noted that the policy made no mention of colleges as the primary organizational unit, which does not capture current reality. Senator Thompson stated faculty librarians are concerned that they be comprehended as being within a college; he said they do not want to find out at a later date that they are not part of a department because it does not reside within a college. Another senator asked if the language would include the School of Music and other schools that may be established at the University; Provost Rallo pointed out that the Centennial Honors College, the Center for International Studies, and the Illinois Institute of Rural Affairs are also departments that are not strictly considered to be within colleges although they are under Academic Affairs. Senator Thompson suggested more inclusive language to replace the word college within the policy would be academic unit, which is used throughout the Provosts webpage. Parliamentarian Hample asked how the Library would feel about a specific policy that would address only the Library rather than rewriting several policies to accommodate its special needs, but Senators Thompson and Allen responded that faculty librarians would oppose a policy to be established just for the Library since as faculty within an academic unit any policies should apply to them as well as other University faculty members.
Amendment: To replace the word college with academic unit wherever it appears within the Policy on Departmental Responsibilities, and to remove the phrase of organization and administration from the description of a department in the second paragraph. (Livingston-Webber/Thompson)
Senator Shouse remarked that removal of the description of a department as the primary educational unit of organization and administration may open the University to establishment of majors without making them part of departments. Senator Livingston-Webber stated she opposed the phrase because it could be interpreted that the departments only role was organization and administration and not initiation of curriculum. It was pointed out, however, that the following sentence states that a department is established for the purpose of carrying on programs of instruction, research, and service in particular fields of knowledge, which would seem to address this concern. Senator Livingston-Webber withdrew the removal of reference to organization and administration from her amendment; Senator Thompson agreed to the revision.
Revised Amendment: To replace the word college with academic unit wherever it appears within the Policy on Departmental Responsibilities. (Livingston-Webber/Thompson)
AMENDMENT APPROVED 17 YES 0 NO 3 AB
Chairperson Rock remarked that the issue of voting rights of Unit B faculty have generated a lot of discussion in regards to the policy, which was originally revised when it became apparent during the LEJA chair search that it was not clear who could and could not serve on the nominating committee. Chairperson Rock stated he is not sure that the proposed revisions disenfranchise Unit B, as has been asserted, since departments can still treat Unit B faculty as they have previously. One senator noted that the memo from the Council of Chairs seems to indicate that the voting rights of Unit B need to be made more explicit within the policy, but Chairperson Rock stated that Economics Chair Warren Jones, who coordinates the Council of Chairs, is comfortable with the wording of the proposed revisions. Senator Shouse, who proposed the original revisions to the policy, stated she is uncomfortable with the perception that Unit B may be disenfranchised by the proposed revisions, but she is also aware that some departments do not want Unit B to be allowed the same voting rights as Unit A, and the revisions would not require departments to change anything if they do not wish to do so. But another senator stated that to have so many internal departmental policies would seem to be a bit of a quagmire in terms of applying policies across the board, and that the mechanism of Unit A faculty micromanaging whether Unit B faculty can vote on each issue would appear to be somewhat dysfunctional.
One senator stated that one concern with Unit B faculty being given full voting rights is the difference in the hiring process for Unit B faculty since, unlike Unit A, they serve at the pleasure of the department chair. He added that although Unit B cannot serve on departmental personnel committees, if they are automatically allowed the right to elect members, they can vote on the composition of the committee. Another senator pointed out that Unit A faculty are the only ones required to fulfill all areas of departmental responsibilities, stated in the second paragraph of the policy as carrying on programs of instruction, research and service in particular fields of knowledge. Provost Rallo stated that although there is the desire to be inclusive, the concept of tenure does create differences, and Unit A faculty are the only ones who are appointed and reviewed on all three points. He added that both he and President Goldfarb are fully supportive of the voting rights language proposed by the Executive Committee and fully support departments extending those rights whenever they see fit to do so. Senator Ness asked if the English Department supports alternative language to that proposed by the Senate Executive Committee.
Amendment: That the phrase tenure and tenure track be removed from the proposed revisions to the Voting Rights section of the Policy on Departmental Responsibilities. (Livingston-Webber/Sonnek)
AMENDMENT FAILED 7 YES 13 NO 0 AB
Senator Livingston-Webber stated that this policy will disenfranchise Unit B faculty, and that she finds it offensive that Unit A is created as superior to Unit B with the power of granting rights to people who do as much service, publish as much, and have been at the University as long or longer as some Unit A faculty. She added that it is inappropriate that people of the same status should be treated differently across campus at the whim of the Unit A faculty with whom they have been working. Senator Wolf responded that while the English and Journalism Department works very well with Units B and A sharing the same rights, that is not the case in all departments, and it has been very challenging to come up with a one-size-fits-all policy since departments are not one-size-fits-all. She added the intent has never been to say to Unit B that they are not worthwhile to the University. But Senator Livingston-Webber pointed out that while under the revised policy Unit A will be treated uniformly across campus, Unit B will not.
SENATOR LIVINGSTON-WEBBER CALLED THE QUESTION
MOTION TO CALL THE QUESTION APPROVED 19 YES 0 NO 1 AB
POLICY REVISIONS APPROVED 14 YES 6 NO 0 AB
Faculty Emeriti Recognition
1. Second Plaque
Chairperson Rock suggested language for the second plaque to recognize faculty emeriti who retired prior to the establishment of the Policy on Emeritus Faculty Status in 2004:
The Faculty Senate of ϲʷ¼ expresses its deep appreciation for the dedication and service provided to the University by faculty emeriti retiring prior to 2004.
NO OBJECTIONS
V. New Business
A. Proposed Revisions to Policy on Faculty Responsibilities
Chairperson Rock stated that the Executive Committee decided to review the Policy on Faculty Responsibilities since it is over 30 years old. Two changes were recommended: within the Faculty Member as an Instructor section and the section on Adjudication Procedures, change references to the Illinois Board of Trustees to the ϲʷ¼ Board of Trustees. Chairperson Rock stated that ExCo is unaware to what governing body the original language referred.
POLICY REVISION APPROVED 20 YES 0 NO 0AB
Motion: To adjourn (Livingston-Webber/Thompson)
The Faculty Senate adjourned at 5:55 p.m.
Jean Wolf, Secretary
Annette Hamm
Faculty Senate Recording Secretary
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