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Regular Meeting, 22 February 2011, 4:00 p.m.
Capitol Rooms - University Union
A C T I O N M I N U T E S
SENATORS PRESENT: P. Anderson, B. Clark, L. Conover, G. Delany-Barmann, D. DeVolder, L. Erdmann, S. Haynes, R. Hironimus-Wendt, M. Hoge, D. Hunter, J. McNabb, L. Miczo, K. Pawelko, C. Pynes, S. Rahman, P. Rippey, I. Szabo, B. Thompson, T. Werner, D. Yoder
Ex-officio: Jack Thomas, Provost; Tej Kaul, Parliamentarian
SENATORS ABSENT: N. Made Gowda, M. Singh
GUESTS: Gayle Carper, Rick Carter, Judi Dallinger, Autumn Greenwood, Ken Hawkinson, Jim LaPrad, Angela Lynn, Jo-Ann Morgan, Russ Morgan, Terry Mors, Bill Polley, Renee Polubinsky, Ron Williams
Consideration of Minutes
8 February 2011
Corrections:
On the last page of the minutes, Senator Rippey suggested that the Australian ballot not be utilized for the elections.
On p. 5, second paragraph, second line from the bottom, change invariable to read students will invariably answer
MINUTES APPROVED AS CORRECTED
Announcements
Provosts Report
Provost Thomas reported that the budget status remains much as it has been of late. ϲʷ¼ has received only $6.6 million from the state this year, although the administration remains hopeful that more money will be released shortly. Provost Thomas visited recently with a couple of departments and was asked about the release of the Provosts Travel Funds. He told Senate that those funds have not been released because the University is endeavoring to conserve its cash reserves for payroll needs and to pay bills.
Provost Thomas expressed his thanks for those meeting with the Higher Learning Commission visiting team last week. The University received reaccreditation for another ten years and is waiting for a report from the North Central Association. He expressed his appreciation to Vice President Rives and Associate Provost Dallinger for acting as co-chairs of the reaccreditation process and to the Quad Cities and Macomb faculty representatives on the committee.
Provost Thomas informed senators that external reviewers were on campus today to evaluate Westerns Geology program. The University began bringing external reviewers to campus about three years ago as part of the program review process, and Provost Thomas believes that it has been a successful addition to the process. ϲʷ¼ received a positive preliminary report indicating that the University has a strong Geology program.
The Illinois Board of Higher Education has approved a request to establish a Center for the Study of Masculinity and Mens Development in the College of Education and Human Services. The Center will be led by Tracy Davis from the College Student Personnel program.
The Provosts Open House was held from 2:00-3:00 this afternoon; no faculty attended.
The Presidents Cabinet has approved a change in the status of dually-enrolled community college students who are admitted to the ϲʷ¼QC campus. Beginning in fall 2011, those dually-enrolled students with less than 60 s.h. will be permitted to enroll at ϲʷ¼ as degree-seeking students. Provost Thomas explained that currently students taking one course at ϲʷ¼ and with less than 60 s.h. taken at a community college must be coded as non degree-seeking students and are thus not eligible for federal financial aid. He told senators the change will not result in an increase in General Education courses offered at ϲʷ¼QC. Provost Thomas stated the dual enrollment program has been successful with the Liberal Arts and Sciences and Engineering programs, and he hopes that it can be successful with other academic programs as well. He is also happy that the University can expand financial aid opportunities during these difficult economic times. The programs extension was requested and is supported by Westerns community college partners, the Illinois Student Assistance Commission, and the Illinois Board of Higher Education. Provost Thomas told senators that he has heard questions about whether the Quad Cities campus will be opened to enrollment of freshmen and sophomore students, but he clarified that the change only affects students in dual-enrollment programs.
The College of Business and Technology on February 8 announced that they will begin offering their Supply Chain Management major in the Quad Cities. The Supply Chain Management minor has been offered at ϲʷ¼QC for the past five years. Supply Chain Management is one of ϲʷ¼s signature programs.
Provost Thomas stated that he and Registrar Angela Lynn hope to meet with SGA in the near future to address questions raised about data from the first semester of plus-minus grading.
Provost Thomas reported that the search for a Dean for the College of Education and Human Services has been narrowed to three candidates. Finalists names and dates for campus visits will be posted on the web in the near future. Provost Thomas chairs the search committee for a Vice President for Student Services; that group is currently reviewing applications. He also told senators the search for a Vice President for Administrative Services is progressing nicely.
Provost Thomas informed senators that Human Resources is creating a policy and guidelines for background checks which will be brought to Faculty Senate as a discussion item once it is developed. Background checks will be required of all new hires to Western, not just faculty, and will include checks for students in some high security areas.
Senator Thompson asked if there is a way to determine the cost to ϲʷ¼ in General Education enrollment from various kinds of dual enrollment programs, such as high school students enrolling in community college classes that offer both high school and college credit. He asked if there has ever been a study of the impact of these dual enrollments on ϲʷ¼ student credit hour production. Parliamentarian Kaul stated that even if there is an effect on ϲʷ¼ Gen Ed enrollments, there is no solution to the problem. Senator Thompson indicated that knowing the effect could help with program assessments and provide helpful general knowledge. Provost Thomas noted that ϲʷ¼s General Education classes are nearly always full. Associate Provost Hawkinson stated that dual admission programs capture community college students so that they can then transfer to Western. He added that ϲʷ¼ has over 45 individual dual enrollment agreements with community colleges, whereas, by comparison, Governors State only has six. He stated that Western has historically pulled students in and maintained or increased enrollments because of such agreements.
Senator Pynes suggested said that students may be ready to come to Western after completing one year at a community college, but articulation agreements require that they stay an additional year. He theorized that students who are allowed to come to Western their sophomore years may matriculate without having decided on their major program and will then be exposed to a wider selection of programs at ϲʷ¼. Senator Pynes stated the bigger picture is how those programs that often draw their students from those who take their courses in General Education, such as Philosophy, are affected by dual enrollment agreements. He said students should be able to transfer to ϲʷ¼ without having completed all of their Gen Ed courses at a community college with an articulation agreement. Provost Thomas stated that whether students come to Western their junior year or their sophomore year, they will be welcomed, but they may be afraid of coming without completing their Gen Eds first because of the fear that departments will add Gen Ed courses onto their curriculum.
Senator Werner stated she is excited about the changes to dual enrollment because of its potential to add growth to programs at ϲʷ¼QC. She said the Quad Cities campus frequently runs into the issue that Black Hawk College students are not required to meet with an advisor, so students transfer in with far too many credits that dont apply to their programs at ϲʷ¼, sometimes as many as 30 s.h. She said that now ϲʷ¼QC advisors are allowed to go to Black Hawk and advise students to make sure they dont spend any of their tuition dollars unnecessarily. Provost Thomas added that this change occurred last semester when the issue was brought to the administrations attention.
Senator Thompson asked if the background checks will represent a cost to the University or to ϲʷ¼ students. Provost Thomas responded that initially the cost will be borne by the University as a whole. He said the ϲʷ¼ administration considered asking vice presidential units to assume the costs for the background checks but are now proposing a University-wide fund because departments are struggling under continuing budget constraints. Senator Pawelko asked how much background checks cost. Dr. LaPrad responded that currently undergraduate teacher candidates pay $52 for each background check. Senator Hunter asked if the background checks would be strictly non-financial, adding that some institutions require new hires to undergo financial background checks as well as criminal. Provost Thomas responded that right now Western is intending to only require criminal background checks unless a financial background check is directly related to the area in which the person will be employed.
Student Government Association (SGA) Report
(Autumn Greenwood, SGA representative to Faculty Senate)
SGA passed a bill two weeks ago calling for a campus-wide smoking ban. Ms. Greenwood explained that because smoking is banned in public places in Illinois, and because the University campus is a public place, SGA thinks ϲʷ¼ should ban smoking entirely on its campuses.
SGA passed a bill in support of a special campus tour for non-traditional students separate from the tour offered for general orientation. Ms. Greenwood told senators that SGA recognizes that non-traditional students are interested in specific areas, such as the Universitys day cares, about which general admit students may have little or no interest.
SGA passed a bill in support of allowing non-traditional students to register for classes at the same time as senior students. Ms. Greenwood explained that non-traditional students often must schedule child care and jobs as well as classes, and allowing them to register earlier may help with these issues.
SGA met last week with mayoral candidates.
Other Announcements
Elections for new senators for fall 2011 are ongoing. Ballots for contested elections are due to the Senate office by Thursday.
Chairperson DeVolder informed senators the Provost Search Committee has been formed and will hold its first meeting at 1:00 Friday, February 25. Senator Rippey asked who President Goldfarb chose for his two appointments. Senator Werner replied that President Goldfarb did not choose to appoint a ϲʷ¼QC faculty member under item K., which specifies that At the Presidents discretion, additional employees from any constituent group may be added with the proviso that faculty majority shall be maintained. The President did, however, appoint a Unit B faculty member from the Quad Cities, Terry Clayton from Computer Sciences, under item G., which states that The President shall appoint a non tenure-track faculty member.
Reports of Committees and Councils
Council for Curricular Programs and Instruction
(Jim LaPrad, Chair)
Request for New Course
LEJA 415, Privacy, Technology, and Law, 3 s.h.
Senator McNabb remarked that some of the emails of support mention the course specifically, others only the minor. Terry Mors, Director of the School of Law Enforcement and Justice Administration, responded that when he originally sent the request for input to departments with legal studies options, the request included a copy of the proposals for the minor and the course. CCPI when they reviewed the proposals asked LEJA to contact additional departments specifically referenced in the course proposal; Dr. Mors included attachments for both proposals with these requests for support. He concluded the first set of requests mostly addressed the minor while the second set specifically addressed the new course. Senator McNabb stated that her chair saw a request for the proposed minor but not the course, and since two of their courses touch on privacy law, she finds this concerning; Dr. Mors responded the History chair should have received both proposals. Senator Rippey remarked that Political Science teaches two constitutional law courses that include issues of privacy, but because they do not specifically look at how technology has affected privacy she does not object to the course. She stated, however, that LEJA 415, in addition to the classes specified in the Relationship to Other Courses section, should have taken into account those in the catalog that clearly address constitutional law.
Dr. Mors told senators that LEJA 415 is not meant to be a foundational course or an historical approach but offers a practical, pragmatic approach to technology as a whole from the criminal justice standpoint. He cited the examples of scanners and pat-downs in airports or cell phones used as tracking devices by law enforcement. He stated that while constitutional law is a part of these discussions, the course intends to take a broader look at technology issues. Senator Rippey remarked that the letters of support required from departments with possible overlap provides an opportunity for those that offer similar substantive courses to review proposals before they reach this point in the process in the event that there is greater overlap than might be immediately evident. Senator Hunter stated that he teaches an Engineering Technology course involving privacy concepts but was not informed about the LEJA 415 proposal; nevertheless, he thinks the department has done a fine job and the course sounds like it will be a great one.
NEW COURSE APPROVED
Request for New Minor
Legal Studies
NEW MINOR APPROVED
Old Business None
Senator Hironimus Wendt-asked when Faculty Senate will receive a report on the level of service activity by Unit B faculty. Chairperson DeVolder responded that no report will be issued; Committee on Committees will simply include a count of the number of Unit B faculty nominated to committees and councils as part of their annual report in April.
Senator Hunter expressed his appreciation for the count of students who did not register for spring 2011 classes due to Alcohol-Wise holds provided by Mary Margaret Harris following the last Senate meeting.
New Business
Summer School Committee Bylaws Amendment
The Faculty Senate Summer School Committee has proposed changing the Senate Bylaws to allow for an additional member from the Graduate Council to serve on the Committee. Chairperson DeVolder explained that typically the first reading is intended to present the information and offer an opportunity to begin thinking about the proposal, with more extensive discussion and action on the item occurring during the second reading and vote at the following Senate meeting. He asked if senators had any initial questions about the proposal; none were forthcoming.
Motion: To adjourn (McNabb)
The Faculty Senate adjourned at 4:40 p.m.
Lynda Conover, Senate Secretary
Annette Hamm, Faculty Senate Recording Secretary
PAGE
PAGE 5
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