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: WESTERN ILLINOIS UNIVERSITY
Regular Meeting of the FACULTY SENATE
Tuesday, 1 September 2009
4:00 p.m.
Capitol Rooms - University Union
A C T I O N M I N U T E S
SENATORS PRESENT: P. Anderson, C. Blackinton, B. Clark, J. Clough, L. Conover, J. Deitz, G. Delany-Barmann, D. DeVolder, L. Erdmann, L. Finch, M. Hoge, M. Hogg, N. Made Gowda, M. Maskarinec, J. McNabb, L. Miczo, D. Mummert, C. Pynes, P. Rippey, M. Siddiqi, M. Singh, I. Szabo
Ex-officio: Jack Thomas, Provost; T. Kaul, Parliamentarian
SENATORS ABSENT: None
GUESTS: Kevin Bacon, Steve Bennett, Judi Dallinger, Mike Dickson, Richard Filipink, Eric Ginsberg, Ken Hawkinson, Allen Hood, Bob Intrieri, Jim LaPrad, Kathy Neumann, Nancy Parsons, Phyllis Self, John Simmons, Lynn Thompson, Ron Williams, Linda Zellmer
I. Consideration of Minutes
A. 28 April 2009
B. 5 May 2009
MINUTES APPROVED AS DISTRIBUTED
II. Announcements
A. Approvals from the President and Provost
1. Approvals from the President
a. Change in Fine Arts/Humanities General Education Requirement
b. Creation of School of Engineering within the College of Business and Technology
2. Approvals from the Provost
a. Requests for New Courses
i. ECON 197, Skill Development, 0 s.h.
ii. ECON 497, Senior Knowledge Assessment, 0 s.h.
iii. IS 215, IT Infrastructure, 3 s.h.
iv. IS 466, Topics in Healthcare Informatics, 3 s.h. (repeatable to 6 s.h. under different titles)
v. IS 467, Topics in Enterprise and/or Strategic Information Systems, 3 s.h. (repeatable to 6 s.h. under different titles)
vi. KIN 464, Field Experience in Exercise Science, 1 s.h.
vii. MUS 216, Applied Musical Theatre Voice, Lower Division, 1-4 s.h.
viii. MUS 416, Applied Musical Theatre Voice, Upper Division, 1-4 s.h.
b. Requests for Changes in Majors
i. Athletic Training
ii. B.A. in Economics
iii. B.B. in Economics
iv. Board of Trustees Bachelor of Arts Degree writing requirements
v. Elementary Education Elementary Education Option
vi. Exercise Science
vii. Musical Theatre
viii. Physical Education
viv. Recreation, Park and Tourism Administration
c. Request for Change in Minor
i. Information Systems
d. Requests for New Options
i. Healthcare Information Technology Systems
ii. Information Technology Systems
B. Provosts Report
Provost Thomas welcomed senators back and announced that a power outage will occur in the University Union at 4:30 p.m. A contractor on campus accidentally cut underground lines near Memorial Hall, and buildings on the south side of campus have already experienced power outages resulting in relocation of some afternoon classes.
The Provost announced that Western will be participating in the American Democracy Project this year. A panel discussion in honor of Constitution Day will be held in the Capitol Rooms from 12:00-1:30 p.m. on September 16. The Malpass Library will feature a display related to the U.S. Constitution, and a copy of the Constitution itself will be featured in the Western Courier.
Provost Thomas informed senators that, compared with last years tenth day enrollment, enrollments for transfer and graduate students show increases as of the fourth day count this year, while freshmen enrollment shows a decrease thus far. Twenty additional graduate students and 110 additional transfer students are on campus than at the tenth day count period last fall. Official tenth day count figures will be presented at the September 15 Faculty Senate meeting. Provost Thomas stated his office will be working with all academic units, as well as with Student Services, to increase efforts to recruit new students and retain current students. He reported that graduation rates for Western students have increased to 59.1 percent, which is a significant jump from the mid-1990s when ϲʷ¼s graduation rate was 48 percent. The average ACT scores of incoming freshmen this fall also increased one-tenth of a percentage point from last year to 21.3.
Provost Thomas expressed his concern about the reduction in Illinois Monetary Award Program (MAP) funding for spring 2010. He has been approached by individuals wanting to organize petition drives to oppose the cuts. He stated the elimination of these grants could result in $5 million in lost revenue for the University for spring 2010.
Provost Thomas has asked for representatives from Faculty Senate, Student Government Association, Council of Administration Professionals, Civil Service Employees Council, and the Council of Chairs to serve on the search committee for a Dean of Arts and Sciences. Fine Arts and Communication Dean Paul Kreider will serve as search committee chair.
The Provost related that questions have been raised regarding students attending classes if diagnosed with the H1N1 virus. ϲʷ¼ administrators have been reviewing policies from other institutions in regard to this issue and have posted information on Westerns homepage with a link to the ϲʷ¼ Pandemic Flu Policy. Provost Thomas said ϲʷ¼ does have an attendance policy in place that specifies students should work with instructors on making up classwork if they are ill, but which states it is the instructors choice to allow assignments and exams to be made up at a later date. In light of H1N1 outbreaks last winter and spring, and in order to be consistent with other universities around the country, the administration is proposing a policy to deal with a possible outbreak of the virus at ϲʷ¼:
Policies on missed classes, exams and late assignments should not prevent students from staying home when ill or prompt them to return to class or take exams while still symptomatic and potentially infectious. Doctors offices and medical facilities may be unable to provide such documentation in a timely manner, so students should not be required to obtain a doctors note to confirm illness or recovery. Students missing class for three or more days should contact the Office of Student Development and Orientation, who will then contact the students instructors and the Beu Health Center.
Provost Thomas said he would like faculty input on the proposed policy and on how ϲʷ¼ should handle absences that might be caused by an outbreak of H1N1, adding that this is a major issue at university campuses nationwide. Senator Rippey asked if officials at Beu Health Center would be responsible for notifying the University community, as a general public health matter, if there were confirmed cases of H1N1. Provost Thomas responded the University has a history of being very forthcoming in similar situations; a public announcement was made at the close of the previous school year when cases of H1N1 and measles were confirmed on the Macomb campus. Provost Thomas assured senators he feels obligated to make public anything of this nature that would occur, and a statement would be made following standard procedures.
The Provost informed senators that Founders Day celebrations will be held on September 23 featuring a luncheon beginning at 11:30 a.m. in the Grand Ballroom. President Goldfarb will deliver his State of the University address immediately following the Founders Day program, at approximately 12:45 p.m.
C. Student Government Association (SGA) Report
SGA representative Allen Hood stated the Student Government Association will hold its first meeting this evening.
D. Other Announcements
1. Joe Rives, Vice President for Quad Cities, Planning and Technology
Vice President Rives welcomed back senators and reminded them that ϲʷ¼ is in mid-cycle of the reaccreditation process from the North Central Association (NCA). The institution must address this year 11 chapters of reaccreditation; the first chapter speaks to what has occurred at Western over the past ten years and the actions taken to address NCA recommendations from the previous accreditation in the areas of institutional mission, the institutional planning process, instruction and assessment of student learning, public service and outreach, and institutional research. Three additional self-study areas chosen by ϲʷ¼ to address on a voluntary basis are distance education, growing and strengthening the two campuses, and measuring and demonstrating institutional values.
The four co-chairs of the accreditation process Associate Provost Dallinger, Professor Chris Sutton from the Macomb campus, Professor Marsha Carter from the Quad Cities campus, and Vice President Rives have completed the first round of editing of the reports from the teams to compile a 300-page document for review by the campus as a whole and its constituent groups. Vice President Rives told senators he wants to work through the process of shared governance and seek endorsement of the report. He plans to send senators links to two chapters for review each month, and will visit Faculty Senate at the end of each month to seek additional direction or suggestions for edits. Random samples of faculty and staff will also be asked to read the document and provide input. Vice President Rives will work with the Quad Cities Faculty Council and attend staff meetings to hear input from that campus. The Vice President seeks guidance on what areas the report might have overemphasized or underemphasized and what might be missing. He will only have senators review one chapter in December, and he hopes that the entire process can be completed by mid-spring.
Senator Pynes asked if senators could have access to the entire document online rather than selected chapters. Vice President Rives responded he would have to ask each individual team because the process has been staged so that only the introductory and first chapters are in good draft condition. Associate Provost Dallinger concurred that some teams do not have review-ready documents. Vice President Rives will return to Faculty Senate for the September 29 meeting.
2. Senators received in their packets an email from Professor Steve Rock, representative to the Illinois Board of Higher Education Faculty Council, regarding MAP grant funding cuts scheduled for spring and urging individuals to express their concerns to legislators. Dr. Rocks email states that 150,000 students in the state of Illinois will lose funding as a result of the cut; an additional 130,000 were eligible for MAP but available funds were not sufficient to meet this need. At ϲʷ¼, about 2,800 students receive MAP grants with a total value of $10 million per year.
Motion: To move to another location in the Union once the lights go out (Pynes/Rippey)
[Note: the meeting was subsequently adjourned to the Union Prairie Lounge when electrical power was cut.]
NO OBJECTIONS
Motion: To reorder the agenda to consider New Business, V.A., next (Maskarinec/Pynes)
NO OBJECTIONS
V. New Business (Reordered)
A. Selection of Faculty Representatives for Search Committees
1. Vice President for Advancement and Public Services
Faculty Senate has been asked to provide one representative to the search committee for a Vice President for Advancement and Public Services. According to Administrator Selection Procedures, One faculty member shall be selected by procedures established by the Faculty Senate. Preference will be given to a current or former faculty representative to the ϲʷ¼ Foundation Board.
Senator Rippey asked if a consultant would be used for the search process; Provost Thomas responded there would be no consultant; the search will be entirely run by the campus representatives with Dean Kreider serving as chair. The Faculty Senate Recording Secretary obtained from the Foundation Office the names of faculty representatives to the ϲʷ¼ Foundation Board from 1999 to 2009, and from that information compiled a list of nine currently employed full-time faculty who served on the Board: Gayle Carper, Law Enforcement and Justice Administration; Jeff Hancks, Library; Tej Kaul, Information Systems and Decision Sciences; Janice King, Dietetics, Fashion Merchandising and Hospitality; Doug March, Management; Cathy McMillan, Kinesiology; Moises Molina, Music; Susan Moore, Health Sciences; and Michael Murray, Broadcasting. Chairperson DeVolder suggested those nine faculty could be asked if they would be interested in serving on the search committee, and the names of those interested could be placed on a ballot for determination by vote.
Parliamentarian Kaul has been approached by someone who had not formerly served as a Foundation Board representative but who wished to be considered for the search committee position. He asked if a fresh opinion from someone who had not served on the Board would be advisable, or if there is sufficient membership from former Board representatives to choose a search committee representative from them. Chairperson DeVolder responded that a mechanism is in place in the Administrator Selection Procedures that needs to be followed unless steps are taken to amend it.
Senator Singh noted that Parliamentarian Kaul is the only former member of the Foundation Board in attendance and wondered if he should be asked about his willingness to serve on the search committee. Senator Rippey stated that if there is some urgency to designate of a search committee representative, it might be sufficient to ask Parliamentarian Kaul if he is willing to fill the position.
Motion: To ask Tej Kaul if he is willing to serve on the Vice President for Advancement and Public Services Search Committee (Rippey/Mummert)
Parliamentarian Kaul stated his discomfort with being asked to commit to serve on the search committee since it seems unfair to the eight other faculty not at the Senate table. He expressed a preference for asking all of the nine faculty formerly serving on the Foundation Board whether they wish to volunteer for the position. Parliamentarian Kaul stated he is not refusing to serve on the search committee, but believes that asking only him to do so places him in an awkward position. Senator Pynes pointed out that Parliamentarian Kaul already has an advantage over other candidates, and stated it would look better if the seat were offered to the other eligible faculty, unless there is urgency requiring the decision to be made immediately. Chairperson DeVolder stated the Faculty Senate has been asked to provide a search committee representative by September 11. Since Senate does not meet again until September 15, he urged senators to determine a process at the current meeting whereby a representative can be chosen by the deadline date. He suggested a vote could be taken electronically once a process is determined.
MOTION WITHDRAWN
Senator Erdmann asked if Parliamentarian Kaul could be asked to fill the seat in the event no other of the nine faculty are willing to serve on the committee. Senator Pynes asked if a senator should be recruited in case Parliamentarian Kaul does not wish to serve either. Senator Deitz pointed out that the intention of the procedures are to select a representative with experience on the Foundation Board.
Motion: To contact the nine faculty who have served on the Foundation Board within the past ten years to solicit their interest in serving on the Vice President for Advancement and Public Services Search Committee. If one of the nine is interested in serving, that one shall be elected. If more than one volunteers, an email election should be held amongst the senators. If none of the nine faculty volunteer, then senators should be emailed to obtain a volunteer from the Senate. If more than one senator should volunteer, then a second election will be held from Senate volunteers to determine a representative. (Maskarinec/Miczo)
Senator Rippey asked if the urgency of the deadline would make it beneficial to select a senator today in the event none of the Foundation Board faculty reps volunteer to serve.
SENATOR SIDDIQI CALLED THE QUESTION
MOTION FAILED 1 YES 21 NO 0 AB
Friendly amendment: A senator to fill the position on the search committee will be elected today to serve only if none of the nine former faculty representatives to the Foundation Board volunteer for the position. (Rippey)
MOTION WITH FRIENDLY AMENDMENT APPROVED 21 YES 1 NO 0 AB
Motion: To nominate Mandeep Singh as the faculty representative to the Search Committee in the event Foundation Board faculty members do not volunteer (Kaul/Siddiqi)
Motion: To nominate Phyllis Rippey to the search committee in the event faculty reps from among the Foundation Board members do not volunteer (Made Gowda)
Senator Rippey declined the nomination. Senator Singh was elected by acclimation provided none of the nine identified faculty who have previously served on the Foundation Board volunteer for the seat.
2. Dean of College of Arts and Sciences
According to the Administrative Search Procedures, The Faculty Senate shall elect a faculty senator from the respective college. Additionally, Six faculty from the departments shall be elected by, or shall be selected by, procedures established by the Faculty Senate. Preference will be given to selecting at least one member who has graduate faculty status.
Chairperson DeVolder pointed out that when Faculty Senate was asked to determine a process for selection of faculty representatives to the search for a Dean of the College of Education and Human Services (COEHS) last year, a two-tier election procedure was established. Each department in that college was asked to forward the name of one candidate, which became the ballot for a second election among the entire college. Once the process was established by Faculty Senate, the actual election was facilitated by the colleges Faculty Council.
Chairperson DeVolder suggested utilizing the same process for the College of Arts and Sciences (COAS) Dean search as a starting point for discussion. Dr. Filipink asked if there is a deadline for selection of the representatives. Provost Thomas responded none was specified, but he would like the names at the earliest convenience. Senator Rippey stated her belief that the COAS Faculty Council will not meet again before the end of September. Parliamentarian Kaul suggested the Faculty Council might be able to call a special meeting; Senator Rippey added if a special meeting is warranted, that request should come from the Provost. Chairperson DeVolder stated that when the request is made to the COAS Faculty Council, they can be asked to make their determination as quickly as possible and the suggestion of a special meeting can be raised. Senator Finch pointed out the process may be able to be facilitated via email. Chairperson DeVolder reiterated that once Faculty Senate determines an election process, it can be turned over to the Faculty Council to run. Senator Maskarinec clarified that when or whether the Faculty Council meets in person is not the concern of Faculty Senate, but they should be provided with a deadline date for providing the six faculty names.
Senator Blackinton asked if it should be stipulated that not more than three of the six names come from any one department. Chairperson DeVolder responded this was not stipulated last year to COEHS. There was discussion at that time as to balancing representation from the two divisions within the college, but that was left to the Faculty Council. Senator Finch remarked any stipulations regarding electing representatives by division were not carried through last year; COEHS faculty were presented with a flat ballot.
Provost Thomas told Senate he would like the names of the seven representatives no later than the end of September since the Search Committee will begin meeting the first part of October. Associate Provost Dallinger asked if Arts and Sciences decides to subdivide the election into humanist faculty, social scientists, and scientists, if they would need to come before Faculty Senate before proceeding. Senator Siddiqi recommended letting the COAS Faculty Council decide its own procedure within the specifications made by Faculty Senate. Parliamentarian Kaul asked if it would create a problem in the College if all six faculty representatives were humanists, social scientists, or scientists. Senator Rippey responded it would be impossible for this to occur since there are not six departments in any of these divisions. She said it might, however, make a difference to the college how these divisions are distributed, and she recommended letting the College be free to make these kinds of decisions. Senator Rippey stated that prohibiting more than one representative from any department is the only kind of limitation she would like to see made on the College.
Senator Erdmann urged the importance of maintaining some sort of consistency in the election process for college deans. He recommended asking each department to recommend a representative and voting from those representatives rather than changing the process every year. Senator Pynes recommended limiting the number of votes that college faculty can cast; he suggested Faculty Senate could specify that faculty only vote for a certain number from the ballot. Senator Finch stated that COEHS faculty last year were allowed to vote for all six.
Chairperson DeVolder told senators the way he envisions the process is that all faculty in their respective departments would vote on the departmental rep, and all faculty in the college would select the six college representatives from among those chosen by the departments. He said Faculty Council would conduct the election, and if there were concerns in the college, the Faculty Council would be the body best able to deal with those.
Senator Blackinton suggested Senate could stipulate the College select two from each of the three divisions humanists, social scientists, and scientists. Chairperson DeVolder agreed that Faculty Senate could stipulate this process, but he recommends letting the College decide if they wish to make this kind of requirement. Senator Pynes added Faculty Senate could suggest this model but not force the College to conduct the election in this way.
Motion: To ask the Arts and Sciences Faculty Council to produce six names to serve on the Search Committee for the Dean of the College of Arts and Sciences with no more than one person being elected from any department (Rippey/Maskarinec)
Senator Siddiqi asked if the motion could be amended to stipulate no more than one faculty from each department and no more than two elected from any division. Senator Rippey denied the change as a friendly amendment, explaining she is making the motion she feels would best serve the College. She stated she envisions a slate of candidates with only one name from each department within the College. After the slate is put forward, Arts and Sciences faculty would vote on their six choices. She added if the Faculty Council wanted to make other stipulations, Faculty Senate would not prevent them. Senator Maskarinec clarified that each department would elect its candidate to determine a slate of candidates from which the college faculty could choose six representatives; additional restrictions, if desired, would be determined by the Arts and Sciences Faculty Council.
MOTION APPROVED 22 YES 0 NO 0 AB
Chairperson DeVolder announced the next order of business to fulfill the Senates obligations to the search committee would be to elect a senator from the College of Arts and Sciences to serve on it.
Motion: To nominate Christopher Pynes (Pynes)
Motion: To nominate Jennifer McNabb (Finch)
Paper ballots were distributed and counted by the Parliamentarian and Senate Recording Secretary. Senator McNabb was declared elected.
III. Reports of Committees and Councils
A. Council on Admission, Graduation and Academic Standards (CAGAS)
(Richard Filipink, Chair, 2009-2010)
1. Annual Report (Robert Intrieri, Chair, 2008-2009)
The Council last year established an Admissions Subcommittee to address decisions related to admission of borderline students, as specified in the new freshman admissions standards. The full Council heard 596 appeals, including 29 petitions for substitution waivers, 34 appeals to take an academic overload for a semester, 116 late withdrawal requests, 51 late add requests, 41 appeals to late register, 44 students applying for readmission after academic suspension or dismissal, and 86 appeals by freshman and transfer applicants who were denied admission to the University. CAGAS also considered 121 changes of grades this year; four cases of falsification of admission applications charges, all of which were upheld; and 45 cases of academic integrity, 97 percent of which were resolved through discussion between faculty members and students.
Outgoing CAGAS Chair Bob Intrieri told Senate that his informal discussions with faculty indicate that many are unaware of the student integrity policy and do not know how to implement it once an offender is discovered. Some faculty feel the policy is a bit unwieldy. He said faculty have reported that department chairs cannot appropriately advise them on how to implement the policy, and sometimes actively discourage faculty from bringing forward violations. Dr. Intrieri expressed the need for continued vigilance regarding the policy to make sure that faculty understand it and so that students realize the future consequences of their behavior. He urged Faculty Senate to better educate the University community about the academic integrity policy and the lines of responsibility for faculty to enforce the policy. Dr. Intrieri held a forum on academic integrity issues for faculty through the Center for Innovation in Teaching and Research last year, and attempted to establish a Lectora presentation on the policy through the assistance of an instructor and students in the Department of Instructional Design and Technology. The Lectora electronic platform was subsequently determined not to be suitable for use for this project; Dr. Intrieri in his report states that finding another platform to present academic integrity information to students and faculty remains a priority for the Council.
Dr. Intrieri expressed special thanks to the Registrars office representatives to CAGAS, particularly Registrar Angela Lynn, stating that CAGAS could not function without the help of that office. He also expressed thanks to the members of CAGAS for the heavy investment of their time toward the Councils weekly meetings.
NO OBJECTIONS TO THE REPORT
B. Council on Campus Planning and Usage (CCPU)
(Chair 2009-2010 TBD)
1. Annual Report (Lynn Thompson and Linda Zellmer, Co-Chairs, 2008-2009)
CCPU last year was given two charges by Faculty Senate: to revise their policies and procedures document, and to advocate for the creation of lactation spaces across campus. The policies and procedures document is completed and will come before Senate this fall; it will necessitate some changes in the Senate Bylaws relating to the Council. The CCPU annual report relates that the Council was given the charge of advocating for the creation of lactation spaces on April 29, 2007. Upon receiving the charge, the Council drafted and sent a memo to all campus building representatives in order to obtain information on possible sites for lactation rooms. They received five timely responses to the letter. On November 14, 2008, Chairperson DeVolder, in response to concerns from Equal Opportunity and Access Director Cathy Couza and Vice President Jackie Thompson, asked the Council to temporarily suspend its efforts to identify appropriate lactation spaces pending a meeting with the two administrators. That meeting was held on March 11, 2009, at which Ms. Couza informed the CCPU Co-Chairs that the University is in compliance with the Nursing Mothers in the Workplace Act because requests for lactation spaces are honored when they are received. Additionally, a press release is distributed yearly asking that requests for accommodation be made to the Office of Equal Opportunity and Access. According to the CCPU annual report, Drs. Thompson and Zellmer were encouraged to pursue this issue through the administrative structure.
The CCPU annual report asserts that there is little information on the rights of nursing mothers on the Office of Equal Opportunity and Access website, and recommends that a form to request accommodation be developed. CCPU also proposed that information on existing lactation spaces be made available on the offices website.
Senator Rippey pointed out that since Faculty Senate asked CCPU to fulfill a charge and they were prevented from doing so, it would seem to necessitate that Faculty Senate either remove the charge or ask for clarification as to whether the Senate is authorized or entitled to make this charge. She said it is frustrating to give a council a charge that it is later told not to fulfill. Senator DeVolder related he also found the administrative objections to fulfilling the charge frustrating, and tried to understand in meetings with Ms. Couza what was objectionable about CCPUs actions and how they should promote the importance of lactation spaces. Chairperson DeVolder told senators he had read the letter sent by CCPU, did not perceive anything objectionable about it, and told them to go ahead and send it. He said he does not know that Faculty Senate should withdraw the charge, and thinks that perhaps CCPU could start again in what could be perceived as a more gentle way of persuading the University to establish lactation rooms.
Senator Deitz stated that although the administration may hesitate to support CCPUs advocacy for increasing the number of lactation rooms on campus, she does not understand the objection to posting a list of existing lactation rooms on the Office of Equal Opportunity and Access website. Dr. Thompson stated that with new administration in that office, CCPU may get a different response to its efforts along those lines. Senator Rippey would like for clarification to be provided to Faculty Senate as to what about the charge to CCPU is perceived to be inappropriate or outside its purview. She said it needs to be established whether Faculty Senate inappropriately charged CCPU or whether the administration officials inappropriately intervened, whether the charge is wrong or the way it was carried out is in error. Chairperson DeVolder stated he believes the objections stemmed from the way the charge was carried out. Senator Rippey believes if Faculty Senate does not wish to rescind the charge to advocate for lactation rooms across campus, then CCPU needs to be provided with guidance on how to fulfill it.
SENATOR RIPPEY OBJECTED TO THE REPORT
Senator Rippey explained she believes the report needs to include information on how the charge was fulfilled.
Motion: To restore the report to the agenda (Pynes/Deitz)
MOTION APPROVED 16 YES 3 NO 1 AB
Motion: That CCPU make further contact with the appropriate administrators and negotiate an agreed-upon method to discharge the Senates charge or report that it cannot be fulfilled (Rippey/Blackinton)
MOTION APPROVED 21 YES 0 NO 0 AB
C. Council on Curricular Programs and Instruction (CCPI)
(Jim LaPrad, Chair, 2009-2010)
1. Annual Report (Nancy Parsons, Chair, 2008-2009)
CCPI approved 39 new courses last year, down from 70 in 2007-2008 and 93 in 2006-2007. Additionally, six experimental courses, three new minors, two new options, and three concentrations were approved by the Council. CCPI considered 12 changes to existing majors, six changes to existing minors, six changes to options, and 69 changes to existing courses.
The CCPI report also relates that the Council approved three INTL courses, although they have not yet gone before Senate pending approval of the International Studies major, which was considered and tabled by CCPI on several occasions last year. Concerns about housing an academic major in a non-academic office were discussed at length at CCPI in relation to the International Studies major, and conveyed by letter to the Provost.
Outgoing CCPI Chair Nancy Parsons expressed special thanks to the representatives from the Provosts and Registrars offices on the Council and to honored guests Vicki Nicholson and Annette Hamm for their assistance to the group.
NO OBJECTIONS TO THE REPORT
2. Request for New Course
a. REL 492, Religion, Literature, and Film, 3 s.h.
In response to a question regarding the relationship of the course to the Department of Broadcasting, it was pointed out that letters of support from that department as well as the Department of English and Journalism accompany the request. When asked if REL 492 would be cross-listed with Broadcasting, Philosophy and Religious Studies Chair John Simmons responded the course has been approved for cross-listing with English and Journalism pending its approval as a new course, and discussions are underway for its inclusion in the Film Studies minor. The course was originally taught as a 475 experimental course in order to generate interest.
NO OBJECTIONS
D. Council on General Education (CGE)
(Steve Bennett, Chair, 2009-2010)
1. Annual Report (Phyllis Rippey, Chair, 2008-2009)
According to the annual report, During the 2008-2009 academic year, the Council focused most of its attention on assessment in general education, analysis of changes in the general education curriculum and its ongoing survey of writing in general education. Senator Rippey told senators CGE takes seriously its charge to maintain its stewardship of writing in general education. The Council institutionalized an annual writing survey and established a baseline for comparison.
CGE also instituted a significant change in its structure resulting in students being required to take one fine arts and one humanities course and leaving to students discretion the choice of the third course from either fine arts or humanities. Last year also saw the implementation of the plan for assessment of general education; the annual report relates that all departments offering courses in general education submitted plans of assessment to the Council by the beginning of the fall 2008 semester. Senator Rippey pointed out that one thing noted in the last NCA accreditation was a failure to assess general education; she stated Western should now be able to show it has begun to address that article.
NO OBJECTIONS TO THE REPORT
E. Council for Instructional Technology (CIT)
(Chair 2009-2010 TBD)
1. Annual Report (Ken Clontz, Chair, 2008-2009)
The Council met twice during its inaugural year. At the spring meeting, a letter from United States Senator Dick Durbin regarding the College Textbook Affordability Act was discussed. The annual report states that CIT felt that the book database that Western had set up met all of the requirements that Senator Durbin set out in his letter.
CIT also requested that Faculty Senate review the membership of the 13-member council since it was difficult to find a time that all members could attend meetings.
NO OBJECTIONS TO THE REPORT
F. Council on Intercollegiate Athletics (CIA)
(Chair 2009-2010 TBD)
1. Annual Report (William Hoon, Chair, 2008-2009)
Last year, CIA met four times to consider the athletic schedules submitted by intercollegiate teams in accordance with University policy. The Council also revised its policies and procedures document upon the request of Faculty Senate.
Senators expressed concerns to one of the key policies that governs CIAs decisions regarding academic schedules: A student athlete may miss a maximum of five Mondays, Wednesdays, and Fridays, and a maximum of four Tuesdays and Thursdays. Senator Pynes pointed out that five Mondays, Wednesdays and Fridays equates to 250 minutes, but four Tuesdays and Thursdays equals 300 minutes. He would like to see the Tuesday-Thursday allowance be reduced to three days rather than four, because 225 contact minutes is closer to the amount allowed for Monday-Wednesday-Friday than is the 300 minutes currently allowed. Senator Miczo reminded senators this issue was discussed at the May 5 meeting where it was suggested the existing student-athlete absence policy be revisited in the fall. She pointed out that the allowable absences seem to be loosely written to allow for exponentially more missed classes than may be apparent as it would seem that students could miss five days of class in five separate individual classes. She believes the policy needs to be revisited and CIA asked to explain exactly what it means and how it is being enforced. Senator Szabo suggested CIA research how the issues of student-athlete absences are handled at other benchmark institutions, particularly in regard to number of classes missed per semester.
Senator Rippey pointed out that faculty set attendance policies for their own classes and asked if the CIA policy would prohibit faculty from penalizing student-athletes for missed classes or from establishing expectations that students attend class. She asked if faculty are prohibited from establishing attendance policies that conflict with the student-athlete policy and if CIA is authorized to make such a policy.
Motion: To table the report until a representative of CIA can be present (Rippey)
Chairperson DeVolder asked senators if their problem is with the report or with the policy quoted in the report. He explained the University has a Policy on Students Participating in University-Sanctioned Activities; CAGAS approves which activities are University-sanctioned, and faculty are expected to allow students to be absent for these sanctioned activities. He said the number of classes a student-athlete can miss was approved a number of years ago by the Senate, so there should be no perception that the numbers quoted in the CIA annual report represent a change to existing policy.
MOTION WITHDRAWN
REPORT ACCEPTED
Chairperson DeVolder told senators the Executive Committee will revisit the May 5 Senate minutes and discuss charging CIA to reevaluate its student-athlete policy.
G. Council for International Education (CIE)
(Kevin Bacon, Chair, 2009-2010)
1. Annual Report (Eric Ginsberg, Chair, 2008-2009)
This was the first year that CIE was given the responsibility for overseeing the Foreign Language/Global Issues (FLGI) requirement. The CIE annual report relates the Council approached the implementation of the criteria for a GI course by attempting to impose some rigor on the FL/GI guidelines. CIE asked that each course seeking FLGI status meet all six of the criteria listed on the request form. When this plan was opposed by Faculty Senate, CIE suggested that courses meet four of the six criteria and that every course meet the specific requirement to Understand ones self and ones own culture through contact with ideas from other countries/cultures/societies. After discussion at Faculty Senate, the decision was made to require GI courses to meet two criteria and all three objectives listed on the request form. Senator Miczo noted it was not clear in the report that courses were to meet the three objectives as well as the specified criteria; the Senate asked that a statement explicitly identifying that courses must also meet the objectives be included. The annual report states that the Senate has said that the CIE cannot weight the fourth objective, understanding ones self and ones own culture, to any greater degree than the other five and concludes that This discussion will continue. Faculty Senate asked that this sentence be clarified to specify that This discussion will continue amongst the Council.
To date, one course has been approved for GI status by CIE. The annual report states that several History courses were additionally submitted for consideration but later temporarily withdrawn by the department. Outgoing CIE Chair Eric Ginsberg explained that last years CIE felt that global issues courses should be contemporary in scope, but he does not know how this will be resolved among the current CIE membership. Senator McNabb remarked she was surprised that her HIST 125 course was mentioned in the report as one where the relevance to todays world is less obvious. The annual report relates that applications, in some members opinions, must connect the dots better so that we [CIE] see the line between ancient events and contemporary global issues.
Parliamentarian Kaul asked if CIE has yet identified General Education courses that would meet the Global Issues guidelines. Dr. Ginsberg responded this has not yet been determined. He added CIE plans to hold informal meetings this fall to inform chairs of the FLGI implementation process. Chairperson DeVolder stated he will be attending the first CIE meeting, as he does all Senate councils as much as possible, to review FLGI timelines.
NO OBJECTIONS TO THE REPORT AS AMENDED
Motion: To extend the Faculty Senate meeting for 15 minutes beyond its 6:00 p.m. deadline (Pynes/McNabb)
NO OBJECTIONS
2. Request for Global Issues Designation
a. CS 320, Ethical, Social and Legal Issues in the Digital World, 3 s.h.
Dr. Ginsberg explained, if approved, this existing course would be the first to receive Global Issues designation.
NO OBJECTIONS
H. Writing Instruction in the Disciplines (WID) Committee
(Chair 2009-2010 TBD)
1. Annual Report (Jennifer McNabb, Chair, 2008-2009)
Outgoing WID Chair Jennifer McNabb related the Councils major accomplishment last year was the Board of Trustees Bachelor of Arts (BOT-BA) writing review, including development of BOT-BA Writing Guidelines and a list of eight online courses subsequently granted the BOT-BA Writing designation.
The WID Committee also developed policies and procedures, conducted a departmental WID review, considered one proposal for WID inclusion, and created a WID podcast. Senator McNabb expressed thanks to the members of the WID Committee and its subcommittee that worked diligently on the BOT-BA review.
NO OBJECTIONS TO THE REPORT
I. Committee on Committees
(Martin Maskarinec, Chair)
SENATE COUNCILS:
Council on Admission, Graduate and Academic Standards
Peter Jorgensen, Communication replacing Tawnya Adkins-Covert 12 At-large
Council on Curricular Programs and Instruction
Kat Myers, Art replacing Chung-Ha Kim 11 FA&C
Council on General Education
Diana Allen, English/Journalism replacing Kathleen ODonnell-Brown 12 Basic Skills
(Writing)
Council for International Education
Hiroko Sotozaki, Psychology replacing Althea Alton 10 A&S
UNIVERSITY COMMITTEES:
Center for Innovation in Teaching and Research Advisory Committee
Bruce Harris, Instr Design & Tech replacing Margo Ayala 11 E&HS
There were no further nominations. All nominees were declared elected.
IV. Old Business
A. Vote on Bylaws Amendments
The three Bylaws amendments under consideration received first reading at the May 5 Senate meeting.
1. Council for Instructional Technology
The Council for Instructional Technology has requested that its membership be reduced from 13 to ten members. Chairperson DeVolder informed senators they could vote the amendment up, vote it down, or table it until a representative from CIT can be present.
Motion: To table the proposed amendment until a CIT representative can be present (McNabb/Rippey)
Senator Rippey remarked that if no one from the Council can attend to support the amendment, it raises questions about the purpose of this council.
MOTION APPROVED 20 YES 0 NO 0 AB
2. Committee on Committees
The current Senate Bylaws specifies that This Committee shall nominate members for all Senate committees and councils and shall nominate members for other committees upon the request of the President of the University. The amendment would expand this definition to formally allow CoC to nominate members for other committees upon request of Faculty Senate, the President of the University, and other University administrators. Former CoC Chair Senator Deitz explained that this would represent the way CoC normally operates, using as an example when the Council nominated representatives to the Information Security Steering Committee last year upon the request of Mike Rodriguez. She pointed out the current Bylaws are not accurate since the Council frequently fields requests from other entities besides the University President. Senators questioned whether the requests for representation would go before Faculty Senate before being delegated to CoC. They also expressed discomfort with the phrase other University administrators, suggesting that this might be too broad and that it might better be replaced with the Executive Committee so as to make clearer the reporting line. Former and present Committee on Committee chairs indicated they would accept this change, but there were questions raised as to whether a Bylaws amendment could be changed on the Senate floor.
AMENDMENT FAILED 2 YES 18 NO 0 AB
3. Committee on Provost and Presidential Performance
The Bylaws change would add to the Membership section of the Committee on Provost and President Performance a specification that One member of the Committee shall be elected to a two-year term. Senator Pynes, who chaired the Committee last year, expressed his opinion that it would be good to have one senator serve two years in order to provide institutional memory; he stated last year the Committee got a late start because they were unsure when to begin the process. He added that, ideally, the senator serving his or her second term could be elected chair. Senator McNabb asked who would decide which of the members would serve a second term. She recommended Senate think about where this decision should be housed whether the decision should be made before the full Senate or whether it should be delegated to the Committee to decide. Senator Pynes said he envisions the decision being made by the Committee; if more than one senator were to volunteer, the Committee would hold an election amongst its members. Senator Rippey suggested the amendment could be clarified to result in four senators being elected for a one-year term and one senator being elected for a two-year term. Senator Maskarinec pointed out that a change in the Bylaws would mean that one of the senators elected must have at least two years remaining on his or her Senate term, so senators would need to make note of who qualifies when making nominations to CPPP. Senator Deitz stated some language would need to be added about staggering terms so that when the senator who has the two-year term goes off the Committee, along with the other four members, it does not defeat the purpose of the amendment. She added the policies and procedures just established by CPPP should give them more guidance and prevent the confusion regarding starting the process that occurred last year. Chairperson DeVolder pointed out that a senator may be elected to a two-year term and then after one year determine he or she no longer wishes to serve on CPPP. He stated although he understands the value of continuity, he does not see the need to impose it in this case, adding there is a mechanism in place for senators to serve on CPPP more than one term if desired.
AMENDMENT FAILED 3 YES 11 NO 5 AB
Motion: To extend the meeting an additional five minutes (Siddiqi)
NO OBJECTIONS
V. New Business
B. Election of Committee on Provost and Presidential Performance
Volunteers were solicited to serve on the Committee. Senators Conover (representing the Executive Committee), Finch, Hoge, Made Gowda, and Pynes volunteered to serve.
Motion: To adjourn (Blackinton)
The Faculty Senate adjourned at 6:27 p.m.
Lynda Conover, Senate Secretary
Annette Hamm, Faculty Senate Recording Secretary
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