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WESTERN ILLINOIS UNIVERSITY
Regular Meeting of the FACULTY SENATE
Tuesday, 15 September 2009
4:00 p.m.
Capitol Rooms - University Union
A C T I O N M I N U T E S
SENATORS PRESENT: P. Anderson, B. Clark, J. Clough, L. Conover, J. Deitz, G. Delany-Barmann, D. DeVolder, L. Erdmann, M. Hogg, N. Made Gowda, M. Maskarinec, J. McNabb, D. Mummert, C. Pynes, P. Rippey, M. Siddiqi, M. Singh, I. Szabo
Ex-officio: Jack Thomas, Provost; T. Kaul, Parliamentarian
SENATORS ABSENT: C. Blackinton, L. Finch, M. Hoge, L. Miczo
GUESTS: Judi Dallinger, Ken Hawkinson, Jim LaPrad, Ron Williams
I. Consideration of Minutes
A. 1 September 2009
MINUTES APPROVED AS DISTRIBUTED
II. Announcements
A. Provosts Report
Provost Thomas urged senators to continue to promote academic excellence in light of official tenth-day enrollment figures showing an enrollment decline. He said the decrease provides no reason to be less rigorous in the classroom, explaining the University wishes to raise the bar but also to help students to get over the bar through such methods as tutoring and other services. He urged faculty to be accessible to students during office hours and to keep academic excellence to the forefront. Tenth-day enrollment figures showed increases in numbers of graduate and transfer students and a decrease in freshmen enrollment. Senator Pynes remarked that it is difficult to determine merely from numbers of bodies how much Western is affected by lower enrollments. He suggested the University consider also determining whether total credit hours of classes taken are down compared to previous years, noting that it may be that fewer students are taking more classes than in previous years. Provost Thomas will look into obtaining those numbers and comparing them to previous figures.
Provost Thomas told senators that Union Bookstore Director Jude Kiah and Department Supervisor Don Myers accompanied the Provost to an extended Council of Chairs meeting to address concerns about charge-backs to departments for textbook changes. The Bookstore representatives assured chairs that changes in textbooks due to illness or faculty leaving the University will not be charged back to departments. The Provost has asked for Council of Chairs Coordinator Warren Jones and a small group of additional Chairs Council representatives to meet with the two Bookstore administrators to examine specific language in the Bookstore policy. Provost Thomas agreed that departmental budgets cannot accommodate the expenses involved in returning and restocking books that must be exchanged due to unanticipated alterations in staffing assignments. He expressed the hope that previous communication problems leading to the misunderstanding about textbook charge-backs have now been resolved, and praised Mr. Kiah as being very willing to work with chairs to address the issue. Senator Pynes remarked that if a policy requiring charge-back to departments for returned textbooks is enforced, there are ways it can be circumvented; he related when a colleague this year wanted to change books, the faculty member ordered the new book as a second text and then told students not to purchase the original textbook. He noted that since students are being encouraged to order textbooks online in order to save money, any restrictive Bookstore policy may be difficult to enforce if it negatively affects department budgets.
Provost Thomas announced that the issue of background checks for new faculty hired at ϲʷ¼ will be revisited in the near future as a result of audit findings.
Provost Thomas informed senators that an Absence Policy in the Event of a Significant H1N1 Outbreak has been developed and posted on the ϲʷ¼ website. The policy directs the Office of Student Development and Orientation (SDO) on the Macomb campus or the Office of Academic and Student Services (OASS) on the Quad Cities campus to contact a students instructors upon notification of missed classes as a result of flu-like symptoms or the student being diagnosed with H1N1. SDO will additionally contact Beu Health Center. According to the policy, When faculty members receive notice from the SDO or the OASS that a student will miss class due to displaying flu-like symptoms or a possible H1N1 diagnosis, they will allow the student to make up any missed assignments and exams. Students will not be counted as absent if an attendance policy is in place for the class. Fear of not being able to make up class assignments should not deter students from staying home if exhibiting flu-like symptoms or receiving an H1N1 diagnosis. An employee policy has also been developed to address a significant H1N1 outbreak: an employee should contact his or her immediate supervisor who will contact the vice president of the affected area.
1. Mary Margaret Harris, Director, Beu Health Center
Provost Thomas introduced Beu Health Center Director Mary Margaret Harris. She related that one of her first tasks upon employment at ϲʷ¼ in 2006 was to head up a planning committee for possible response to an avian flu pandemic, so this is something the University has had in place for a number of years. Ms. Harris informed senators that ϲʷ¼ is a sentinel provider for the Centers for Disease Control and as such reports on a daily and weekly basis on Beu patients exhibiting flu-like illnesses. She said the reports could be used to trigger a larger University response, but the cases that are being seen at Beu currently are not unique for the beginning of the semester as students move into congregate housing. She stated tests for some patients with influenza-like symptoms are pending from the laboratory; those patients are being treated as if they have influenza so as not to infect others.
Ms. Harris told senators that Beu has applied to be a site for distribution of the H1N1 vaccine when it becomes available in October or November, but she does not know if the Center will be chosen or how much vaccine will be made available to them. She said most ϲʷ¼ students fall into the group of persons under 24 years of age who would be eligible to receive the vaccine; other high-risk priority groups eligible for immediate receipt of the vaccine include health care providers and those persons over the age of 24 with significant health issues. Ms. Harris recommended that all ϲʷ¼ employees and students take advantage of the seasonal flu shot available in the fall for outbreaks usually occurring in February and March.
Ms. Harris told senators that Beus number one priority in the event of a pandemic is prevention of illness and death, followed by providing essential care for ill students. Their next priorities are to provide for essential services and critical operations to keep the institution operational, to provide care for those who cannot leave their posts, and to strive to maintain academic continuity and care for research animals. She said Beu Health Center is also concerned about the welfare of those students studying abroad who may not be able to return in the event of a pandemic. She said although there was only one confirmed case of H1N1 in spring 2009, swine flu has now been declared a global pandemic, so the Health Center will be very aggressive in separating ill from healthy individuals.
Senator Siddiqi asked if the H1N1 vaccine can be taken simultaneously with the seasonal flu vaccine. Ms. Harris replied there is no problem with taking the two vaccines together. She added that it has now been determined that H1N1 will not require a second vaccine, which should make the available supplies stretch further. Senator Erdmann asked if vaccination for swine flu during the 1970s outbreak provides immunity for the current swine flu outbreak. Ms. Harris replied it will not provide immunity if an individual received the vaccination in the 1970s because the current virus is not the same as the one during that era. She added that persons over the age of 24, however, are found to be less susceptible to swine flu because they have lived through many flu seasons and have received flu shots through the years which appear to provide some immunity.
Provost Thomas stated the University has done well in terms of considering all scenarios and working with Beu to develop response plans. He encouraged faculty to provide input on the H1N1 impact and response because they are in the classrooms and may field student questions. He said the University community will continue to be notified by press releases and on the website if any cases of swine flu are confirmed.
C. Student Government Association (SGA) Report None
D. Other Announcements
1. Executive Committee Review of May 5 Senate Minutes Relative to Council on Intercollegiate Athletics
Chairperson DeVolder related that the Executive Committee reviewed the discussion regarding the Council on Intercollegiate Athletics (CIA) from the May 5 Senate meeting and considered the comments regarding the maximum allowable absences for student-athletes. He reminded senators the numbers are intended as caps, not as a default number of times students can miss classes. He explained the numbers reflect maximum days an athlete may travel and participate in athletic events; for instance, if a student is allowed a maximum of five Monday-Wednesday-Friday excused absences for athletic participation, he or she would be allowed to miss that maximum from their morning class and that maximum from their afternoon class faculty need only be concerned with the number of times a student misses his or her own class, not the total numbers a student is accumulating in all of his or her classes.
Chairperson DeVolder told senators the five Monday-Wednesday-Friday and four Tuesday-Thursday guidelines have been used by CIA when evaluating athletic schedules for 27 years. He said every few years concerns are raised over five MWF and four TTH not being equal in terms of contact hours, but the decision has always been made after discussion to continue with the current policy. He also reminded senators that athletic contracts are approved several years in advance so the implications of revising the established policy might present certain problems. He noted the Senate could recommend changes to the policy that the University administration would be unable to meet because of standing commitments. He recommended investigating the situation before making sudden decisions about policy changes.
Chairperson DeVolder said the ExCo recommended that CIA be asked to gather information in order to help Faculty Senate assess whether the maximums allowable are being regularly met by ϲʷ¼ athletics. Chairperson DeVolder attended the first CIA meeting and asked the council to provide Faculty Senate with reports in early spring and fall detailing athletic schedules approved the previous semester and how many days student-athletes are missing. CIA will present the report for fall 2009 athletic schedules to Faculty Senate in January; Chairperson DeVolder said that by collecting this data, the Senate can evaluate whether intercollegiate athletics is regularly hitting the established caps or whether the established maximums are not really a problem. Chairperson DeVolder also asked CIA to investigate whether similar caps are in place at other universities and to report back on their findings.
2. A one-year vacancy on the University Personnel Committee is available for tenured full professors in the College of Arts and Sciences. Once this vacancy is filled, an announcement will be made to fill a second University Personnel Committee vacancy in the College of Arts and Sciences for spring 2010 only.
III. Reports of Committees and Councils
A. Council on Curricular Programs and Instruction (CCPI)
(Jim LaPrad, Chair, 2009-2010)
1. Requests for New Courses
a. HIST 485, Topics in Asian History, 3 s.h. (repeatable to 6 s.h., for different topics, with permission of department chair)
Senator Delany-Barmann asked if the term Asian is being used to indicate a wide geographic area. History department professor Febe Pamonag responded Asian is an all-encompassing term that in this case is referring to southern and southeast Asia, what is known as monsoon Asia and India. Parliamentarian Kaul asked what the Department of History expects students to have already been exposed to in the discipline since the prerequisites range from HIST 145 to 345, 346, and 445. History department chair Ginny Boynton explained HIST 145 is the survey overview of Asian history, while 345 addresses China, 346 covers Japan, and 445 is Modern East Asia. She said the appropriate prereq would depend on the particular topic covered in the course. She added that most 400-level history courses require 100-level prerequisites.
HIST 485 APPROVED
b. WS 415, Politics of Reproduction, 3 s.h.
WS 415 APPROVED
c. WS 497, Independent Study in Womens Studies, 1-3 s.h. (repeatable to 6 s.h.)
WS 497 APPROVED
I. Committee on Committees
(Martin Maskarinec, Chair)
SENATE COUNCILS:
Council for Instructional Technology
Deborah Lee, Curr & Instr replacing Seung Won Yoon 10 E&HS
Hoyet Hemphill, Instr Design & Tech replacing Ken Clontz 11 E&HS
Sam Edsall, Broadcasting replacing Brenda Fauls 10 FA&C
UNIVERSITY COUNCILS:
University Honors Council
Stacey Macchi, Communication replacing James Romig Fall 09 FA&C
Dean Zoerink, RPTA replacing Lynda Conover Fall 09 E&HS
Jill Myers, LEJA replacing Okseon Lee 12 E&HS
There were no further nominations. All nominees were declared elected.
1. Report on Gender Representation for Faculty Senate Appointments
Senator Maskarinec informed senators the Western Organization for Women has asked Faculty Senate and other University entities to provide information on participation of women on councils and committees. The Senate Recording Secretary tabulated the numbers of males and females appointed by Faculty Senate into a report to be sent to the Office of Equal Opportunity and Access. Senator Maskarinec explained to senators that the report is fluid, representing a moment in time, specifically the count at that particular moment, subject to change at the next Senate meeting or before. Senator McNabb asked if any data exists with which to compare the report or if it would be done yearly from this point forward. Senator Maskarinec responded Committee on Committees will continue to provide the report annually for the Equal Opportunity and Access office. Senator Pynes remarked it is difficulty to assess the balance of female participation without the ratio of female to male faculty at Western; Assistant Provost Hawkinson pointed out this information is available from the ϲʷ¼ factbook online. Parliamentarian Kaul remarked Faculty Senate is not making any particular judgments by presenting the document to the Office of Equal Opportunity and Access; similar information is being collected across campus, and Faculty Senate was asked simply to provide the numbers. Provost Thomas stated he and President Goldfarb presented their figures to the Western Organization for Women at their recent meeting; the data showed a progressive increase in female participation at Western over a number of years.
NO OBJECTIONS
Motion: To reorder the agenda to consider New Business next while awaiting a representative from the Council for Instructional Technology (Deitz/Pynes)
MOTION APPROVED 18 YES 0 NO 0 AB
V. New Business (Reordered)
A. Council on Campus Planning and Usage Bylaws Amendment
A Senate Bylaws amendment to add a member to the Council on Campus Planning and Usage (CCPU) received first reading; both the amendment and CCPUs policies and procedures document will appear on the September 29 Senate agenda for vote. CCPU asks to add one ex-officio member to act as faculty liaison to the Master Plan Implementation Team (MPIT) and to remove outdated language referencing the University Capital Budget Committee which is now disbanded. Senator Pynes asked if some entity replaced the Capital Budget Committee. Senator Rippey explained it was disbanded a number of years ago largely because the capital budget had to be assembled before the committee could actively convene; its recommendations were basically made after the University capital budget had been transmitted to the State, so it wasnt viable to continue the committee. Approval of CCPUs policies and procedures document would effectively disband the Landscape Committee, a subcommittee of CCPU which has operated independently for a number of years, and replace it with the ex-officio faculty liaison to MPIT. Vice Presidents Thompson and Rives as well as Physical Plant Director Charles Darnell support the change.
Senator Rippey pointed out that CCPUs duties as listed in the Bylaws include To make recommendations through the Faculty Senate to the Provost, President, and other administrators on new space needs or modifications required to support academic programs of the University, so this council should have the authority to act on its charge to advocate for the creation of lactation rooms on campus. She asked that it be reiterated to CCPU to pursue why it was unable to fulfill this charge.
IV. Old Business
A. Bylaws Amendment to Reduce Membership of the Council for Instructional Technology
Former chair of the Council for Instructional Technology (CIT) Ken Clontz told senators he requested the reduction in council size by four members, one from each college, because the 14 members found it difficult to agree upon meeting times. CIT is the only Senate council with three faculty representatives from each of the academic colleges, and Senator Maskarinec, who helped develop CITs original proposal, stated he could not recall why that decision was originally made.
Parliamentarian Kaul remarked CITs problem may be less the size of the council and more that there is a lack of clear direction or agenda items to pursue, unlike other Senate councils that regularly consider curricular submissions. He theorized it shouldnt be difficult to obtain a quorum of members as long as there is a predetermined agenda to consider at the meeting. He suspects either CIT could not determine an agenda on its own or Faculty Senate failed to provide the council with a sufficient basis for existence. Senator Singh stated he served on CIT last year, and when the council met there was wide consensus that they had an important mission. He asserted faculty in the classrooms are largely removed from technology conversations at ϲʷ¼. Senator Singh counted only five faculty who teach full-time in classrooms among the 44 total members of the various technology committees on campus. He said when CIT met, the council had absolute consensus that faculty should be driving the agenda and providing the vision of where campus technology should be headed rather than University Technology first providing the infrastructure and then determining where and if faculty can use it. Senator Singh stated CIT has a critical mission, and the importance of the council in providing faculty a voice to articulate how they want to use technology in their classrooms cannot be overemphasized.
Senator Rippey expressed her agreement with Parliamentarian Kaul that there exists an agenda problem for this council. She said Faculty Senate needs to establish a time and date for CIT to regularly meet, and Committee on Committees needs to make sure that faculty appointed to CIT can meet at the allotted time. She stated if CIT could not get eight members together to reach a quorum previously, reducing the membership to ten will not solve the problem. She asserted approving the amendment will not address the problem CIT is experiencing; Faculty Senate needs to revisit its vision for this council. Senator Siddiqi suggested discussion of a direction for CIT can be brought to a future Senate meeting as a separate agenda item, but currently Faculty Senate needs to address the bylaws amendment on the floor.
Senator Pynes seconded Senator Singhs comments that faculty need more involvement in technology decisions. Senator Pynes told senators he serves as one of the only faculty voices on the Internet Technology Advisory Committee (iTAC) which is redesigning the Universitys website. He stated that when he points out the faculty point of view, the committee appears less than sympathetic. Senator Pynes added that many of the leaders of technology at Western previously were employed in the corporate world and have not spent their careers in a University setting. He urged faculty to become involved in technology issues, such as when Faculty Senate examined faculty concerns last year about changes to the computer usage statement. Chairperson DeVolder agreed that faculty involvement in critical technology decisions is important; as an example, he cited that if the University decided to change operating systems and office application products mid-year, it would create major problems for the multiple sections of CS 101 offered each semester.
Senator Rippey pointed out the consensus seems to be that more faculty involvement is needed on technology decisions, but if the Bylaws amendment is passed, there will be fewer faculty to address these issues. She stressed that rather than change the Bylaws, CIT should establish a set time and date for meetings and keep their current membership intact.
Senator Maskarinec related that when CIT was established, it was decided to include the minimum number of administrators in its membership, so there are virtually no non-faculty assigned to this council. He told senators he is not strongly opposed to reducing the membership because CIT is entirely composed of faculty. Senator Maskarinec believes that CIT needs to etch out its own domain. He thinks CIT should identify all existing technology committees and advocate for faculty input through these councils, perhaps by asking that CIT representatives attend their meetings to provide overlap between the administrative and academic sides of technology decisions. He stated CIT needs to advocate for a wide variety of existing technology issues.
Provost Thomas expressed surprise that there is a lack of faculty representation on technology-related committees. Senator Pynes responded the faculty representation is widely dispersed, citing that there is one full-time classroom faculty member on the 25-member iTAC. Senator Maskarinec agreed that faculty have a minimal voice on what happens with technology on campus. He stressed CIT needs to represent faculty and academic opinions on technology issues.
Dr. Clontz remarked that CIT never had a clear charge as to what Faculty Senate wished for it to address, stating that if the charge is simply technology, the council could go in a billion different directions. He said Faculty Senate needs to provide better direction to the council. Dr. Clontz stated that at its first meeting, CIT set up a subcommittee to work with Bill Thompson, who spearheaded the creation of the online course information database. He said CITs biggest concern needs to be to establish a regular meeting date, such as CAGAS or CCPI, so that faculty know when the council is expected to meet, and then for Senate to determine what CIT needs to address.
Senator Singh explained the reason CIT was opposed to administrative representation on the council was for faculty priorities to take the forefront, but the intention was to identify faculty priorities and then invite appropriate administrators to discuss with CIT whether its ideas are feasible and reasonable from the technology side and the University hierarchy. Senator Singh stated that between workshops administered through the Center for Innovation in Teaching and Research (CITR) and the efforts of CIT, the two groups would be responsible for discussions with faculty about what they want for technology in their colleges. Provost Thomas agreed that faculty input is important and needed in technology conversations on campus.
Senator McNabb pointed out that CIT is not the only council without set meeting times, noting that WID was a virtual committee when she took over as chair. She expressed some of the challenges of committees and councils lacking set meeting times: visitors and faculty cannot plan around established meetings and the council or committee must be reestablished every fall. She agreed that perhaps Faculty Senate or CoC need to assign set meeting times for CIT. Chairperson DeVolder agreed that set meeting times would be easier for the council and easier for the Senate Recording Secretary, who must contact members to set up an initial fall meeting for those councils that do not have an established date. He has already begun to actively encourage those Senate councils and committees without established meeting dates to determine them.
Senator Rippey reiterated that CIT needs more, not fewer, faculty, particularly if members are to serve as liaisons with other technology committees. She noted the Council on General Education has 15 members; it takes a lot off individuals for the work of CGE, in which council members share. She stated CIT needs to stay vigilant as a core resource for academic programs and the University.
Senator Pynes remarked that his department has a technology representative listed on their PAA document. He found out about a recent University Technology vision meeting after it occurred, and remarked that it would have been helpful to inform college technology representatives about the meeting so that they could have informed their departments. He related Assistant Vice President Dickson did not seem to be aware of the existence of the technology reps and was not sympathetic to faculty involvement at the meeting. Senator Pynes stated faculty involvement has not been a priority for individuals involved in technology at ϲʷ¼ up to this point. He remarked that the University of Tennessee, for example, has a website where all of the institutions site licenses are listed and university employees can download the programs. Senator Pynes noted that Western seems to reorganize its technology area every year with very little faculty input. He suggested that departmental technology representatives should be steered toward involvement in the Council for Instructional Technology.
Senator Siddiqi commented that the Bylaws amendment should be approved as it is difficult for large committees to find agreement between faculty schedules. He expressed agreement with suggestions for establishing more specific guidelines for CIT, but urged that first the amendment should be passed.
Assistant Provost Hawkinson explained that, just as technology is diffused throughout he University, so is faculty involvement diffused. He stated every college has a technical coordinator, experienced in technology; these college representatives sit on a committee together, and a lot of information goes through those individuals in terms of initiating technology needs for the colleges. He added that much of technology at the University is tied to the budget, beginning in fall with the consolidated budget reports and continuing through March, and all of that information works its way up through the system. He suggested that perhaps technology administrators should be tied to CIT in an ad hoc fashion. Parliamentarian Kaul agreed with Assistant Provost Hawkinson, noting that administrators serve an important purpose in ex-officio positions on CAGAS and CCPI. He agreed that while membership alone is not the sole issue affecting CIT, perhaps administrators need to be added to the council as ex-officio members. Parliamentarian Kaul remarked that WID, CCPI, and CAGAS all have regular agendas, particularly in regard to the curriculum approval process, and asked senators to consider how teeth can be provided for the Council for Instructional Technology, adding he does not believe the current membership proposal will solve this issue at all.
SENATORS MASKARINEC AND SIDDIQI CALLED THE QUESTION
AMENDMENT FAILED 2 YES 15 NO 1 AB
Motion: To adjourn (Siddiqi)
The Faculty Senate adjourned at 5:22 p.m.
Lynda Conover, Senate Secretary
Annette Hamm, Faculty Senate Recording Secretary
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