ࡱ> CEB /bjbjVV 38<<'hh $$ $ $ $ $ $ $$?&(D$D$Y$"$$"#@c`:B# $o$0$#))0#)#(D$D$6$)h q: Parliamentary Procedure at the ϲʷ¼ Faculty Senate Dale Hample, Parliamentarian August, 2003 This is an informal guide, intended mainly as an orientation for new senators. The formal controlling documents are actually the constitution, the bylaws, and the current edition of the Sturgis book. However, some traditional procedures seem not to have been written down anywhere. This is a brief guide to those traditional practices, and a summary of some of the more common or useful parliamentary actions. Conduct of the meeting. Naturally, the senate chair conducts the meeting, according to the distributed agenda. Senators are expected to be recognized by the chair before speaking. Senators are referred to or addressed as Senator Smith, for example. When several senators wish the floor, they should raise their hands (or glance significantly, or something). The chair will note who wants to speak, and keep a list of the order in which senators attracted his or her attention. They will be recognized in that order. Senators have a natural precedence over non-senators at the meeting, although the chair has discretion on this matter. Provosts, for instance, are rarely passed over, and sometimes other guests have a special expertise on the point at issue. Reports. At nearly every meeting, the senate receives reports from its subordinate councils or committees. These might be curriculum recommendations, CAGAS recommendations about graduation requirements or catalogue copy, or actions of other committees. By tradition, the senate has a presumption in favor of every report. This means that unless the senate takes action, the report is accepted, and becomes the recommendation of the senate itself. Each report appears on the agenda, and is discussed at that point, with no further motion being required to introduce discussion. Reports may not be directly amended. Should any senator have reservations about any feature of any report, the procedure is as follows: a. A senator is recognized by the chair, and announces, I object. This has the immediate result of tabling the report. If nothing else happens, discussion ends, and the report will be placed on the next senate meeting's agenda, at which point the senate will need to take a formal vote on the report. However, b. If the senate wishes to act on the report at the current meeting, a senator must move to restore the item to the agenda. This must be seconded, and if a majority of the senate votes in favor, the report will be restored. A senator then needs to move acceptance (or rejection) of the report, and this motion must be seconded. The ultimate vote will be by majority. A vote on the report must be taken, whether it has been restored at the current meeting or has been tabled from a prior meeting. c. Amendments are possible only after an objection to a report, and are in order once the report returns to the agenda, either at the instant meeting or at the next one. Voting. Nearly all votes are by majority. Those matters requiring a two-thirds vote tend to be those that address fundamental principles, such as closing debate, suspending the rules, and so forth. Votes are normally taken by a display of hands, and the actual vote is recorded in the minutes. Sometimes uncontroversial procedural matters are done by voice vote, when the chair expects unanimity. Voting must be done at the meeting, because one officially assumes that votes ought to be influenced by the senate's discussion. No email or proxy voting ever takes place. A senator may move for a roll call vote, so that individuals' votes are explicitly recorded in the minutes; this requires a second and a majority vote to authorize, since this is not ordinary senate practice. Senate officer elections are done in the spring, with the next year's senators voting. Motions and resolutions. Motions are recommendations (e.g., to the university president) or decisions of the senate (e.g., about how to charge a committee). Resolutions are expressions of sentiment (e.g., of sympathy, of regret, etc.). Each requires a mover and seconder, and a majority vote for passage. Although verbatim notes are taken at senate meetings, written-out motions and resolutions are strongly preferred. This preference is especially strong when the motion is complex or deals with delicate matters, such as the senate bylaws. If editing-on-the-floor can possibly be avoided, it should be. Amendments are, in principle, possible in infinite regress, and senators are requested to avoid this sort of parliamentary meltdown. Amendments must be moved, seconded, and voted upon, and the main motion may not be discussed while an amendment is on the floor. Dividing the motion. Not uncommonly, only one portion of a report or motion will be controversial. Debate can sometimes be clarified by separating the controversial part from the rest. To divide, a recognized senator requests that the senate chair divide the motion. This decision is at the chair's discretion, and requires no seconding or voting. It will normally be granted if the chair believes that the division will clarify discussion. In the case of a report, the senate may need an objection, a restoration, and a motion to approve, as preliminaries to division. In the case of a motion, the chair may simply reword the motion into two parts. Reordering the agenda. Sometimes it will be desirable to reorder the agenda, to make sure that time-critical matters are handled, to get things in rational order (as opposed to technical agenda order), or as a courtesy to guests who have waited a long time. This requires a motion, a second, and a two-thirds vote. The required vote is more than a majority because this alters a basic procedure, and might potentially mislead guests who try to time their attendance closely. In practice, this is often done unanimously by voice vote. Setting the agenda. This is done by the executive committee. Any senator or faculty member has the right to request that something be placed on the agenda. The executive committee is required to act on such a request, by placing the item on the agenda, referring it to an appropriate committee, or referring it to the administration. The executive committee cannot discard any such requests. Action items on the agenda are regarded as having been made and seconded by the executive committee prior to the senate meeting. Naturally, items of business can also be added from the floor, at the appropriate moment. Senators should, however, respect other senators' need to prepare for and think about substantial issues prior to the meeting. Appealing the decision of the chair. Should a senator believe that the senate chair has ruled wrongly on some matter, the recognized senator should say, I appeal from the decision of the chair. After discussion, the senate will vote (by majority) to sustain or overrule the senate chair. The senate's relationship to other committees and bodies. As a free deliberative body, the senate can take up any matter it wishes, even if other campus groups might feel that such matters are more properly in their domains. The senate only has final authority over itself, and its subordinate parts (such as its councils and committees). In other respects, it merely recommends, normally to the university president. Some other parts of the faculty governance system belong entirely to the senate. These include the councils and committees listed in the constitution and bylaws, or ad hoc committees created by the senate. The senate makes appointments to these and other committees by taking formal action, usually based on a report from the senate nominating committee. The difference between a senate council and a senate committee is, roughly, that a senator may not serve on a council. In some cases, one or more senators are required for membership on some other body, and these must be committees. As a courtesy, the senate nominating committee and the senate are the clearinghouses for appointing faculty members to non-senate committees as well. Notice that many elements of faculty governance (e.g., most college committees, the graduate council, and all union committees) have no formal relationship to the senate at all. ADDENDUM Parliamentary procedures affecting course approvals. Reports of Councils and Committees come before the Faculty Senate and are expected to be accepted, under the assumption that the work of each council or committee has been properly completed. Discussion of the contents of these reports can be carried out without a motion on the floor. Should a senator wish to make any changes in the content or recommendations contained within a report (beyond what are deemed to be editorial ones), he or she must object to the report. In doing so, the senator has asked that the report become an item of business on the agenda of the next regular Faculty Senate meeting. Following this objection, should that or any other senator wish to take up the contents of the report at the present meeting, he or she must move that the report be restored to the agenda. Following a seconding of that motion, two-thirds of those present must agree to restore the item to the agenda. If the report is restored to the agenda, a motion may be made to approve the report. This motion can include the stipulation of amendments to the report. Others may also propose amendments to the motion to approve. These motions will all conform to parliamentary procedures regarding the order for debate and voting. The procedures of the preceding paragraph also apply to the report when it appears as an agenda item under Old Business at the next Faculty Senate meeting. In the case of reports from CCPI, it is assumed that each course or curricular proposal from a department is a separate report, so that a senator may object to a single course or program change recommended by CCPI, without postponing the acceptance of the other courses or program changes recommended by CCPI. Addendum Submitted by Karen B. Mann Parliamentarian February, 2005 2  46 "!"""G#H#8&S&X's'''(((((((]+i+// h65 h6>*h6h65>*hJ;Xhroh6hh6h5)2O\]   & F ^` & F ^` ^ & F ^` & F ^`gd6 $a$34" "F#G#(((((((()gd6 gd6 & F ^`gd6 & F ^` & F ^` & F ^`  & F ^`))))6+7+e,f,--C.D.|/}/~//////// $a$gd6gd61:p6;0/ =!"#$% ^ 2 0@P`p2( 0@P`p 0@P`p 0@P`p 0@P`p 0@P`p 0@P`p8XV~_HmH nH sH tH X`X Normal*$1$)B*CJOJPJQJ_HmH phsH tH DA D Default Paragraph FontViV  Table Normal :V 44 la (k (No List P/P WW-Absatz-Standardschriftart:/: Numbering Symbols@/@ WW-Numbering SymbolsPK![Content_Types].xmlj0Eжr(΢Iw},-j4 wP-t#bΙ{UTU^hd}㨫)*1P' ^W0)T9<l#$yi};~@(Hu* Dנz/0ǰ $ X3aZ,D0j~3߶b~i>3\`?/[G\!-Rk.sԻ..a濭?PK!֧6 _rels/.relsj0 }Q%v/C/}(h"O = C?hv=Ʌ%[xp{۵_Pѣ<1H0ORBdJE4b$q_6LR7`0̞O,En7Lib/SeеPK!kytheme/theme/themeManager.xml M @}w7c(EbˮCAǠҟ7՛K Y, e.|,H,lxɴIsQ}#Ր ֵ+!,^$j=GW)E+& 8PK!Ptheme/theme/theme1.xmlYOo6w toc'vuر-MniP@I}úama[إ4:lЯGRX^6؊>$ !)O^rC$y@/yH*񄴽)޵߻UDb`}"qۋJחX^)I`nEp)liV[]1M<OP6r=zgbIguSebORD۫qu gZo~ٺlAplxpT0+[}`jzAV2Fi@qv֬5\|ʜ̭NleXdsjcs7f W+Ն7`g ȘJj|h(KD- dXiJ؇(x$( :;˹! I_TS 1?E??ZBΪmU/?~xY'y5g&΋/ɋ>GMGeD3Vq%'#q$8K)fw9:ĵ x}rxwr:\TZaG*y8IjbRc|XŻǿI u3KGnD1NIBs RuK>V.EL+M2#'fi ~V vl{u8zH *:(W☕ ~JTe\O*tHGHY}KNP*ݾ˦TѼ9/#A7qZ$*c?qUnwN%Oi4 =3ڗP 1Pm \\9Mؓ2aD];Yt\[x]}Wr|]g- eW )6-rCSj id DЇAΜIqbJ#x꺃 6k#ASh&ʌt(Q%p%m&]caSl=X\P1Mh9MVdDAaVB[݈fJíP|8 քAV^f Hn- "d>znNJ ة>b&2vKyϼD:,AGm\nziÙ.uχYC6OMf3or$5NHT[XF64T,ќM0E)`#5XY`פ;%1U٥m;R>QD DcpU'&LE/pm%]8firS4d 7y\`JnίI R3U~7+׸#m qBiDi*L69mY&iHE=(K&N!V.KeLDĕ{D vEꦚdeNƟe(MN9ߜR6&3(a/DUz<{ˊYȳV)9Z[4^n5!J?Q3eBoCM m<.vpIYfZY_p[=al-Y}Nc͙ŋ4vfavl'SA8|*u{-ߟ0%M07%<ҍPK! ѐ'theme/theme/_rels/themeManager.xml.relsM 0wooӺ&݈Э5 6?$Q ,.aic21h:qm@RN;d`o7gK(M&$R(.1r'JЊT8V"AȻHu}|$b{P8g/]QAsم(#L[PK-![Content_Types].xmlPK-!֧6 +_rels/.relsPK-!kytheme/theme/themeManager.xmlPK-!Ptheme/theme/theme1.xmlPK-! ѐ' theme/theme/_rels/themeManager.xml.relsPK] ' 8/)/8@0(  B S  ?!)'KYa h  '3333VY YY 46 "GH8SXsB B '''  !"GH8SXs ~'''''  ............................................................... .........  WW8Num1WW8Num2WW8Num3WW8Num4WW8Num5WW8Num6WW8Num7WW8Num8 J;Xro6''@P 'H@UnknownG* Times New Roman5Symbol3. * Arial[ ThorndaleTimes New RomanKHG Mincho Light JA BCambria MathBAhmA&:xF!H!H!24''3qHX?62!xx1Parliamentary Procedure at the WIU Faculty Senate Annette Hamm Annette Hamm0         Oh+'0 , DP p |  4Parliamentary Procedure at the ϲʷ¼ Faculty SenateAnnette Hamm Normal.dotmAnnette Hamm3Microsoft Office Word@ԭ@Zk@~g]@v`!՜.+,00 hp  ϲʷ¼H' 2Parliamentary Procedure at the ϲʷ¼ Faculty Senate Title  !"#$%&'()*+,-./013456789;<=>?@ADRoot Entry F`F1Table)WordDocument38SummaryInformation(2DocumentSummaryInformation8:CompObjy  F'Microsoft Office Word 97-2003 Document MSWordDocWord.Document.89q